Office Relocation Notice

# Office Relocation Notice

## Purpose
Send 8-12 weeks before an office move to give staff, clients, and suppliers adequate time to prepare for the change.

## When to Use
A multi-stakeholder relocation communication covering timeline, new address details, access instructions, parking, and transition support for staff and clients.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Slack or Mailchimp)

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# Office Relocation Notice

**To:** [All Staff / Clients / Suppliers]
**From:** [Your Name], [Your Title]
**Date:** [Date]

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## The News

We are moving. [Company Name] will be relocating to a new office, and we are excited about what this means for our team and our clients.

**Moving from:** [Current Address]
**Moving to:** [New Address, Full Street Address, Suburb, State, Postcode]
**Move date:** [Date]
**First day at new office:** [Date]

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## Why We Are Moving

[Two to three sentences explaining the rationale. For example: "Our team has grown by 40% over the past two years, and our current space no longer supports the way we work. The new office gives us room to grow, better meeting facilities for client collaboration, and a location that is more accessible for the majority of our team. It is also closer to public transport and has dedicated parking."]

---

## New Office Details

**Address:** [Full Address]
**Floor/Suite:** [Level and Suite Number]
**Building name:** [If applicable]

**Getting there:**
- **By car:** [Driving directions and key landmarks]
- **Parking:** [Details, e.g. "Dedicated visitor parking on Level B1 - enter via [Street Name]. Staff parking is allocated on Level B2."]
- **Public transport:** [Nearest train station, bus stop, tram stop with walking time]
- **Cycling:** [Bike storage and end-of-trip facilities if available]

**Building access:**
- [Access instructions, e.g. "Enter via the main lobby on [Street Name]. Our office is on Level [X]. Please sign in at reception on arrival."]
- [Security/swipe card details for staff, e.g. "New access cards will be issued during the week of [Date]"]

---

## Timeline

| Date | Activity |
|------|----------|
| [Date] | This announcement |
| [Date] | New office tour for staff (optional, sign up here: [Link]) |
| [Date] | Packing day - please pack personal items and label your boxes |
| [Date] | Moving day - office closed to clients |
| [Date] | First day at new office |
| [Date] | Client open day / welcome event |

---

## For Staff

**What you need to do:**
1. Pack your personal items and desk contents using the boxes provided by [Date]
2. Label all boxes with your name and new desk number (desk allocations will be shared by [Date])
3. Take home any valuables on [Date before move]
4. Update your email signature with the new address from [Date]
5. Redirect any personal deliveries to the new address

**What we are handling:**
- All IT equipment, phones, and monitors will be moved and set up for you
- Internet and phones will be operational on [First Day Date]
- Kitchen and common areas will be fully stocked

**Your new desk:** Desk allocations will be communicated by [Date]. If you have specific requirements (e.g. standing desk, accessibility), please contact [Name] by [Date].

---

## For Clients and Suppliers

[Adapt this section for external communications]

Our new office is located at [Address], effective [Date]. All phone numbers, email addresses, and online services remain unchanged.

If you have a meeting scheduled at our office during the transition period ([Date Range]), your account manager will be in touch to confirm arrangements.

Updated details:
- **Address:** [New Address]
- **Phone:** [Phone Number] (unchanged)
- **Visitor parking:** [Details]

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## Questions?

For any questions about the move, please contact [Name] at [Email] or in the Slack channel #[office-move].

We are looking forward to the new space and the opportunities it brings.

[Your Name]
[Your Title]

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**Complexity:** intermediate | **Setup time:** 15 minutes | **Tools:** Slack, Mailchimp, Notion