Internal Announcement Template

# Internal Announcement Template

## Purpose
Use for any company-wide communication to ensure consistent messaging and give staff the information they need to act.

## When to Use
A clear, concise internal announcement template for company updates, policy changes, or organisational news with context, impact, and next steps.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Slack or Notion)

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# Internal Announcement

**To:** All Staff / [Department Name]
**From:** [Your Name], [Your Title]
**Date:** [Date]
**Subject:** [Clear, descriptive subject line]

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## Summary

[Two to three sentences providing a clear, high-level summary of the announcement. State the key message upfront so people understand the core point immediately, even if they do not read the rest.]

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## Background and Context

[One to two paragraphs explaining why this change, update, or announcement is happening. Provide enough context for staff to understand the reasoning. For example: "Over the past quarter, we have seen a significant increase in client requests for weekend support. After reviewing our capacity and discussing options with the leadership team, we have decided to introduce a rotating weekend roster."]

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## What is Changing

- **What:** [Specific description of the change]
- **When:** [Effective date]
- **Who is affected:** [Teams, roles, or individuals impacted]
- **What stays the same:** [Clarify anything that is NOT changing, to reduce confusion]

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## What This Means for You

[Explain the practical impact on staff. Be specific about what they need to do differently, if anything. For example: "For most staff, nothing changes in your day-to-day work. If you are in the customer support team, your manager will be in touch this week to discuss the new roster and your preferences."]

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## Next Steps

1. [Action 1, e.g. "Review the updated policy document here: [Link]"]
2. [Action 2, e.g. "Attend the Q&A session on [Date] at [Time]"]
3. [Action 3, e.g. "Speak with your direct manager if you have concerns"]

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## Questions?

If you have questions about this announcement, please [contact method, e.g. "reach out to your manager" or "post in the #announcements Slack channel" or "email [Email Address]"]. We will also be running a Q&A session on [Date] at [Time] for anyone who wants to discuss this further.

Thank you for your attention and your continued commitment to [Company Name].

[Your Name]
[Your Title]

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**Complexity:** simple | **Setup time:** 10 minutes | **Tools:** Slack, Notion