Meeting Agenda Template

# Meeting Agenda Template

## Purpose
Distribute 24 hours before every meeting to set expectations, ensure preparation, and respect attendees' time.

## When to Use
A structured meeting agenda with time allocations, discussion topics, presenter names, and pre-read materials to keep meetings focused and productive.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Notion or Slack)

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# Meeting Agenda

**Meeting Title:** [Topic/Purpose of Meeting]
**Date:** [Day, Date]
**Time:** [Start Time] - [End Time] AEST
**Location:** [Room Name / Video Call Link]
**Facilitator:** [Name]
**Note-Taker:** [Name]

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## Attendees

| Name | Role | Required/Optional |
|------|------|-------------------|
| [Name] | [Role] | Required |
| [Name] | [Role] | Required |
| [Name] | [Role] | Optional |

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## Pre-Read Materials

Please review the following before the meeting:
- [Document 1 Name] - [Link]
- [Document 2 Name] - [Link]

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## Agenda Items

### 1. Opening and Context (5 minutes)
- Welcome and attendance
- Quick recap of purpose and desired outcomes for this meeting

### 2. [Discussion Topic 1] (15 minutes)
- **Presenter:** [Name]
- **Context:** [One to two sentences explaining what needs to be discussed]
- **Decision required:** [Yes/No - if yes, specify what decision]

### 3. [Discussion Topic 2] (15 minutes)
- **Presenter:** [Name]
- **Context:** [One to two sentences]
- **Decision required:** [Yes/No]

### 4. [Discussion Topic 3] (10 minutes)
- **Presenter:** [Name]
- **Context:** [One to two sentences]
- **Decision required:** [Yes/No]

### 5. Action Items and Next Steps (5 minutes)
- Review actions assigned during the meeting
- Confirm owners and deadlines
- Set date for follow-up if needed

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## Action Items (capture during meeting)

| Action | Owner | Deadline |
|--------|-------|----------|
| [Action 1] | [Name] | [Date] |
| [Action 2] | [Name] | [Date] |

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## Notes

[Capture key discussion points, decisions made, and any parking lot items here]

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**Complexity:** simple | **Setup time:** 5 minutes | **Tools:** Notion, Slack, Zoom