Accounts Payable for Financial Services

Automate Accounts Payable for Financial Services

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian financial services businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for financial services businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Regulatory reporting takes days of manual data compilation

Errors in accounts payable create downstream problems across your financial services operations

Audit trail requirements make every process slower and more complex

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Free Your Team from Repetitive Accounts Payable

Nobody joined your team to do manual accounts payable. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Reduce Errors and Rework in Accounts Payable

Automated accounts payable eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Complete Accounts Payable Visibility

Know exactly where every accounts payable task stands at any moment. Real-time dashboards and automated alerts keep everyone informed without chasing.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your financial services business actually operates. No workarounds or compromises.

Compliance & Regulations

Built with ASIC regulatory requirements, AML/CTF compliance, and Australian Financial Services Licence (AFSL) obligations in mind. Includes audit trails meeting APRA prudential standards.

Accounts Payable for Financial Services Automation FAQ

Accounts Payable automation for financial services businesses typically reaches prototype stage in 2 weeks, with the complete solution delivered in 4-8 weeks. We account for your specific tools, compliance needs, and team workflows from day one.

Xero, Dext, Zapier are among the 150+ tools we support. If your industry relies on specialist software, we build custom connectors via API so nothing gets left out of the automation.

Every accounts payable automation is scoped individually because your financial services workflow is unique. We price based on complexity and integration count, then show you the projected time and cost savings so you can evaluate ROI before committing.

Not at all. Keeping your existing financial services tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of accounts payable and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.