Accounts Payable for Healthcare & Allied Health

Automate Accounts Payable for Healthcare & Allied Health

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian healthcare & allied health businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for healthcare & allied health businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Patient data is scattered across multiple systems, creating compliance risks

Errors in accounts payable create downstream problems across your healthcare & allied health operations

Manual processes slow down patient care and increase administrative burden

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Cleaner Data Across Your Accounts Payable Workflow

Automated accounts payable means data enters your healthcare & allied health systems once, correctly. Eliminate duplicate entries, formatting inconsistencies, and stale records.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your healthcare & allied health business actually operates. No workarounds or compromises.

Fast Return on Accounts Payable Investment

With 10+ hours/week of time reclaimed, most businesses see measurable ROI within weeks. Reinvest those hours into revenue-generating activities instead of manual accounts payable.

Scale Accounts Payable Without Scaling Headcount

Handle double or triple the accounts payable volume without hiring additional healthcare & allied health staff. Automation absorbs growth so your team stays lean and focused.

Compliance & Regulations

This workflow includes safeguards for Australian Privacy Principles (APPs), Medicare compliance, and health record management under the My Health Records Act. All patient data handling follows AHPRA guidelines and state health regulations.

Accounts Payable for Healthcare & Allied Health Automation FAQ

We follow a phased approach for accounts payable automation for healthcare & allied health businesses: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

We integrate with Xero, Dext, Zapier and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

We quote after a free assessment where we map your healthcare & allied health workflow end to end. This ensures the price reflects exactly what you need - no unnecessary features inflating the cost, and no surprises after kickoff.

We design every automation to slot into your current healthcare & allied health tool stack. During discovery, we document each system and process so the automation wraps around existing workflows seamlessly. Your team's day-to-day does not change - it just gets faster.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of accounts payable and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.