Invoice Processing Automation

Invoice Processing Automation for Financial Services

Transform your financial services invoice processing automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Financial Services Solutions

Expected Outcomes

Measurable results our financial services clients achieve with invoice processing automation.

100% accuracy

AFSL Compliance Cost Tracking

Every compliance-related cost is correctly classified and tracked, ensuring accurate reporting for ASIC and internal compliance reviews.

90% improvement

Adviser-Level Profitability Visibility

Costs allocated to individual advisers provide clear profitability metrics that were previously obscured by lumped cost centres.

70% time saved

Invoice Processing Efficiency

Automated capture and routing reduces the administrative burden on practice managers who previously handled AP alongside client-facing responsibilities.

The Challenge

Common invoice processing automation challenges facing financial services businesses.

Compliance-related costs from licensee fees to PI insurance are scattered across multiple invoices and not tracked as a category, making ASIC reporting painful

Adviser-level cost allocation is rarely done accurately, making it impossible to assess individual adviser profitability

Practice managers handle accounts payable alongside client-facing work, leading to delayed processing and missed payment deadlines

Client-billable disbursements, such as paraplanning fees and compliance searches, are not consistently recovered from clients

Implementation

How we implement invoice processing automation for your financial services business.

Vendor and Compliance Invoice Capture

Invoices from software platform providers, compliance consultants, professional indemnity insurers, and ASIC filing services are captured from email and vendor portals.

✓ Tools: Xero, Google Drive, Make

Licensee and AFSL Cost Allocation

Invoices are allocated to the correct cost centre, distinguishing between licensee-level costs, adviser-level costs, and client-billable disbursements.

✓ Tools: Make, Google Sheets, Xero

Compliance Review and Approval Chain

Invoices are reviewed for compliance-related expenditure classification and routed through the appropriate approval chain per AFSL internal policies.

✓ Tools: Slack, Make, Xero

Payment Processing and ASIC Reporting

Approved invoices are processed for payment with a complete audit trail. Compliance-related costs are tagged for inclusion in ASIC annual reporting.

✓ Tools: Xero, Make, Google Sheets

Why Choose Clever Ops

What makes our invoice processing automation solution different.

ASIC-Ready Compliance Cost Tracking

All compliance-related expenditure is automatically classified and compiled, simplifying ASIC annual reporting and internal compliance reviews.

Clear Adviser Profitability

Costs are allocated to individual advisers, giving practice principals accurate profitability data for each adviser in their business.

Disbursement Cost Recovery

Client-billable costs such as paraplanning and compliance searches are automatically tagged for recovery, reducing revenue leakage.

Practice Manager Time Freed Up

Automated processing lets practice managers focus on client relationships and compliance rather than chasing invoices and data entry.

Financial Services Compliance

Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.

Frequently Asked Questions

We follow a phased approach: discovery in week one, a working invoice processing automation prototype by 2 weeks, and full implementation within 4-8 weeks. Your team tests each phase before we move forward.

Pricing for invoice processing automation depends on your financial services workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect invoice processing automation to your existing tools including Xero, MYOB, Make and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your invoice processing automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build invoice processing automation around your existing financial services tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.