Accounts Payable for Trades & Construction

Automate Accounts Payable for Trades & Construction

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian trades & construction businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for trades & construction businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Field crews waste time on paperwork instead of getting jobs done

Errors in accounts payable create downstream problems across your trades & construction operations

Job costing is inaccurate because data is entered late or incorrectly

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your trades & construction business actually operates. No workarounds or compromises.

Scale Accounts Payable Without Scaling Headcount

Handle double or triple the accounts payable volume without hiring additional trades & construction staff. Automation absorbs growth so your team stays lean and focused.

Reduce Errors and Rework in Accounts Payable

Automated accounts payable eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Accounts Payable That Meets Compliance Standards

Every step in your trades & construction accounts payable automation is logged, timestamped, and traceable. Meet audit and regulatory requirements without extra effort.

Compliance & Regulations

Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards. Supports QBCC and state licensing requirements.

Accounts Payable for Trades & Construction Automation FAQ

We follow a phased approach for accounts payable automation for trades & construction businesses: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

We integrate with Xero, Dext, Zapier and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

Every accounts payable automation is scoped individually because your trades & construction workflow is unique. We price based on complexity and integration count, then show you the projected time and cost savings so you can evaluate ROI before committing.

We design every automation to slot into your current trades & construction tool stack. During discovery, we document each system and process so the automation wraps around existing workflows seamlessly. Your team's day-to-day does not change - it just gets faster.

All our automations include error handling, retry logic, and alerting. If a step fails, the system queues it for retry and notifies your team. We provide 3 months of post-launch support, and our 98% client retention rate speaks to our ongoing reliability.

Yes - and it is often the smartest way to begin. We identify the accounts payable steps that eat the most time or introduce the most errors, automate those first, then reinvest the savings into the next phase. Quick wins build momentum and prove ROI early.