Accounts Payable

Automate Your Accounts Payable

Eliminate manual accounts payable with a custom automation workflow. Built by Harvard-educated experts, our solutions save mid-market Australian businesses 10+ hours/week on average.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for businesses.

No visibility into accounts payable status means decisions are made on outdated information

Data entry errors in accounts payable cause downstream problems and rework

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Your accounts payable process cannot scale - doubling volume means doubling the manual effort

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Reduce Errors and Rework in Accounts Payable

Automated accounts payable eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Save 10+ hours/week on Accounts Payable

Eliminate manual steps in your accounts payable workflow. Your team gets back hours every week to focus on growth and customer service.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your business actually operates. No workarounds or compromises.

Free Your Team from Repetitive Accounts Payable

Nobody joined your team to do manual accounts payable. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Accounts Payable Automation FAQ

Most accounts payable automations are up and running within 2 weeks for a working prototype, with full implementation typically completed in 4-8 weeks. We start with a free assessment to understand your specific workflow and then build in phases so you see value quickly.

We work with a wide range of tools including Xero, Dext, Zapier, and many more. Our integrations are custom-built to your requirements, so if you use a specific tool not listed, we can almost certainly integrate it. We currently support over 150+ tools and platforms.

We quote after a free assessment where we map your workflow end to end. This ensures the price reflects exactly what you need - no unnecessary features inflating the cost, and no surprises after kickoff.

Not at all. Keeping your existing tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

Every workflow includes built-in safeguards: automatic retries for temporary failures, clear error notifications, and fallback paths for edge cases. Our 98% client retention rate reflects the reliability our clients experience long after launch.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of accounts payable and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.