Deputy + Fresha

Connect Deputy to Fresha: The Integration Retail & E-commerce Businesses Trust

Tired of copying data between Deputy and Fresha by hand? Our Harvard-educated automation team builds a custom integration that syncs your data in real time - set up in 2 weeks.

8+ hours/week

Saved weekly

2 weeks

Setup time

98%

Client retention

One-way

Sync direction

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Why Connect Deputy to Fresha?

Bookings made in Deputy are not visible in Fresha, creating scheduling conflicts and double-bookings

Online orders in Deputy and in-store inventory in Fresha are never in sync, frustrating customers

Manually copying data between Deputy and Fresha wastes hours every week that could be spent on revenue-generating work

New team members take longer to onboard because they must learn manual workarounds to keep Deputy and Fresha aligned

Deputy limitations compound the integration challenge: integration with accounting platforms like Xero and MYOB works well, but real-time sync can occasionally lag behind by several hours

No single source of truth when employees live in two disconnected tools, so staff second-guess which system has the correct information

Deputy uses a REST + Webhook API while Fresha uses REST, requiring careful middleware to translate data formats between the two platforms

Reporting across Deputy and Fresha requires painful manual exports and spreadsheet merges

How We Help

With 12+ helping mid-market Australian businesses, we have built dozens of integrations between accounting & finance and industry tools platforms. Connecting Deputy to Fresha is a proven workflow we deploy in 2 weeks. On the technical side, Deputy uses a REST + Webhook API with OAuth authentication, which our team handles as part of the build.

Custom-Built for Your Workflow

Unlike generic connectors, we build integrations tailored to how your business actually uses Deputy and Fresha. Custom field mappings, business rules, and error handling included.

Real-Time Visibility Across Teams

When a record updates in Deputy, every team member working in Fresha sees the change instantly. No lag, no stale dashboards, no conflicting reports.

Unlock Fresha Value

Fresha stands out because completely free software subscription with no monthly fees, making it the most cost-effective salon management platform available. Integrating it with Deputy means your team gets this benefit with complete, accurate data flowing in automatically.

Amplify Deputy Strengths

Deputy excels because drag-and-drop shift scheduling with templates and auto-scheduling saves hours of roster creation for multi-location businesses. Connecting it to Fresha ensures that advantage flows through your entire workflow rather than staying siloed in one tool.

Deputy to Fresha Use Cases

Automated error handling and retry for Deputy/Fresha sync

When a sync between Deputy and Fresha fails due to a rate limit, network issue, or validation error, the integration retries automatically with exponential backoff. Your team is alerted only when intervention is genuinely needed.

Automate employee data flow between Deputy and Fresha

New hires, role changes, and departures in Deputy are automatically reflected in Fresha. Eliminates the manual re-entry that causes payroll errors and delayed access provisioning.

Sync schedules from Deputy to Fresha

When a schedule is booked, rescheduled, or cancelled in Deputy, the corresponding record in Fresha updates instantly. Prevents double-bookings and keeps all teams informed of schedule changes.

Data Mapping

How data flows between Deputy and Fresha

Deputy	→	Fresha	Notes
Deputy Employees	→	Fresha Staff	Employee records including personal details, roles, and department data synchronised for HR and payroll alignment.
Deputy Schedules	→	Fresha Appointments	Booking and scheduling data synchronised to prevent double-bookings and ensure calendar accuracy.
Deputy Record IDs	→	Fresha External References	Cross-reference identifiers stored on both records for bidirectional lookups and deduplication
Deputy Owner/Assignee	→	Fresha Owner/Assignee	Record ownership mapped between platforms using email address as the matching key
Deputy Timestamps	→	Fresha Audit Log	Created and modified timestamps preserved for sync conflict resolution and compliance
Deputy Timesheets	→	Fresha Custom Fields	Timesheets data from Deputy stored in Fresha custom fields for reference
Deputy Leave-requests	→	Fresha Custom Fields	Leave-requests data from Deputy stored in Fresha custom fields for reference
Deputy Shifts	→	Fresha Custom Fields	Shifts data from Deputy stored in Fresha custom fields for reference
Deputy Tasks	→	Fresha Custom Fields	Tasks data from Deputy stored in Fresha custom fields for reference

Deputy + Fresha Integration FAQ

Yes. We routinely build conditional logic, field transformations, data enrichment, and approval workflows into integrations. For example, only sync employees that meet certain criteria, or transform data formats before writing to Fresha. Your business rules drive the integration design.

Absolutely. Custom field mapping is a core part of every integration we build. Whether it is custom properties in Deputy or user-defined fields in Fresha, we map them precisely to your requirements. We can also transform data formats, apply business rules, and handle conditional mappings.

Yes. All data is transferred over encrypted connections (TLS/SSL). We follow least-privilege API access, using OAuth 2.0 authentication with scoped permissions, never store credentials in plain text, and log all sync activity for audit purposes. For Australian businesses with compliance requirements, we can implement additional safeguards.

By default, we configure Deputy to Fresha as a one-way sync, but bi-directional sync is possible if your workflow requires it. We will assess the best approach during the discovery session.

We map accounting & finance data like employees and shifts from Deputy to the corresponding industry tools structures in Fresha. Our team handles data transformation, validation, and conflict resolution between the two system types.

Most Deputy to Fresha integrations are completed within 2 weeks. We start with a discovery session to understand your specific workflow, then build and test the integration. Complex setups with custom business logic may take up to 4-8 weeks.

The most common data objects synced between Deputy and Fresha include employees, appointments. We map each data type to its counterpart in the target system, including custom fields, metadata, and relationship data. The exact scope is tailored to your workflow during the discovery session.