Smartsheet vs Todoist: The Project Management Buyer's Guide for 2026
Thinking of switching from Smartsheet to Todoist (or vice versa)? This comparison covers features, costs, and migration considerations to help mid-market Australian businesses make an informed decision.
Feature Comparison
Side-by-side feature ratings for Smartsheet and Todoist.
| Feature | Smartsheet | Todoist | Notes |
|---|---|---|---|
| Task management | Todoist has a notable advantage in task management. | ||
| Project views (board/list/timeline) | When it comes to project views (board/list/timeline), Todoist pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team. | ||
| Resource management | When it comes to resource management, Todoist pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team. | ||
| Time tracking | Todoist has a notable advantage in time tracking. | ||
| Collaboration tools | Smartsheet significantly outperforms Todoist on collaboration tools, making it the stronger choice for businesses that prioritise this area. | ||
| Reporting and dashboards | Todoist has a notable advantage in reporting and dashboards. | ||
| Customisation and templates | Todoist has a notable advantage in customisation and templates. | ||
| Automations | Smartsheet significantly outperforms Todoist on automations, making it the stronger choice for businesses that prioritise this area. | ||
| Third-party integrations | In terms of third-party integrations, Smartsheet and Todoist perform at a similar level, which is common for mature platforms in this space. | ||
| Mobile experience | Smartsheet significantly outperforms Todoist on mobile experience, making it the stronger choice for businesses that prioritise this area. | ||
| Ease of setup | Todoist has a notable advantage in ease of setup. | ||
| Value for money | Todoist has a notable advantage in value for money. |
Task management
Smartsheet
Todoist
Todoist has a notable advantage in task management.
Project views (board/list/timeline)
Smartsheet
Todoist
When it comes to project views (board/list/timeline), Todoist pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team.
Resource management
Smartsheet
Todoist
When it comes to resource management, Todoist pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team.
Time tracking
Smartsheet
Todoist
Todoist has a notable advantage in time tracking.
Collaboration tools
Smartsheet
Todoist
Smartsheet significantly outperforms Todoist on collaboration tools, making it the stronger choice for businesses that prioritise this area.
Reporting and dashboards
Smartsheet
Todoist
Todoist has a notable advantage in reporting and dashboards.
Customisation and templates
Smartsheet
Todoist
Todoist has a notable advantage in customisation and templates.
Automations
Smartsheet
Todoist
Smartsheet significantly outperforms Todoist on automations, making it the stronger choice for businesses that prioritise this area.
Third-party integrations
Smartsheet
Todoist
In terms of third-party integrations, Smartsheet and Todoist perform at a similar level, which is common for mature platforms in this space.
Mobile experience
Smartsheet
Todoist
Smartsheet significantly outperforms Todoist on mobile experience, making it the stronger choice for businesses that prioritise this area.
Ease of setup
Smartsheet
Todoist
Todoist has a notable advantage in ease of setup.
Value for money
Smartsheet
Todoist
Todoist has a notable advantage in value for money.
Pricing Comparison
General pricing information for each platform.
Smartsheet
Contact vendor for pricing
Pricing is indicative only and subject to change. We recommend contacting the vendor for a tailored quote based on your Australian business needs.
Todoist
Contact vendor for pricing
These figures are estimates based on publicly available pricing. Actual costs depend on your usage, team size, and any negotiated rates.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Smartsheet
Pros
- Real-time webhook support for instant data sync
- Rich data model covering sheets, rows, columns and more
- Popular across Manufacturing, Professional Services, Logistics
- Active user community and resources
- Extensive integration ecosystem with 30+ connectors
Cons
- Large ecosystem can make choosing the right integrations overwhelming
- May not suit every workflow without customisation
- Smaller market presence compared to category leaders
- Can become overwhelming with too many features
Todoist
Pros
- Handles key data types like tasks and projects
- Cloud-based with reliable uptime
- Improves visibility across projects
- Popular across Professional Services, Education, Retail & E-commerce
- Keeps distributed teams on track
Cons
- May not suit every workflow without customisation
- Customisation may require learning curve
- Onboarding documentation could be more comprehensive
- Can become overwhelming with too many features
Best For
Which tool suits which use case.
Choose Smartsheet if you need
- ✓ Task and project tracking
- ✓ Complex data models (sheets, rows, columns and more)
- ✓ Manufacturing businesses
- ✓ Teams needing extensive third-party integrations
- ✓ Real-time data sync across platforms
Choose Todoist if you need
- ✓ Moderate data needs (tasks, projects)
- ✓ Team collaboration
- ✓ Resource planning
- ✓ Teams needing extensive third-party integrations
- ✓ Professional Services businesses
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
After comparing Smartsheet and Todoist across dozens of implementations, we have found that the best choice always comes down to context. Your industry, team size, existing tools, and growth plans all play a role. Clever Ops provides vendor-neutral guidance — we do not earn commissions from either platform — so our recommendation is always based on what will work best for your business.
Migration Notes
What to know about switching between Smartsheet and Todoist.
Migrating Between Smartsheet and Todoist
Migrating between Smartsheet and Todoist involves transferring your core data and mapping custom fields. Clever Ops follows a structured migration process: discovery, data mapping, test migration, verification, and cutover. We typically complete migrations within 4-8 weeks. Historical data is preserved, and we run parallel systems during the transition to minimise risk. Post-migration, we provide 3 months of support to ensure everything runs smoothly.
Smartsheet vs Todoist FAQ
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