Notion vs Todoist — Which Is Right for Your Business?
Wondering whether Notion or Todoist is the better fit for Professional Services? We break down features, pricing, and real-world suitability so you can choose with confidence — backed by 12+ of hands-on experience.
Feature Comparison
Side-by-side feature ratings for Notion and Todoist.
| Feature | Notion | Todoist | Notes |
|---|---|---|---|
| Task management | Notion edges out Todoist on task management, though the gap is modest enough that other factors may matter more. | ||
| Project views (board/list/timeline) | Todoist has a slight edge in project views (board/list/timeline). | ||
| Resource management | Todoist significantly outperforms Notion on resource management, making it the stronger choice for businesses that prioritise this area. | ||
| Time tracking | Todoist holds a small advantage in time tracking. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Collaboration tools | Notion holds a small advantage in collaboration tools. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Reporting and dashboards | Notion holds a small advantage in reporting and dashboards. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Customisation and templates | Notion holds a small advantage in customisation and templates. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Automations | For Professional Services that rely on strong automations, Notion is the more capable option in our assessment. | ||
| Third-party integrations | On third-party integrations, Todoist is marginally stronger — but Notion still delivers a solid experience here. | ||
| Mobile experience | When it comes to mobile experience, Notion pulls clearly ahead of Todoist — a factor worth weighing if this capability is important to your team. | ||
| Ease of setup | Todoist holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Value for money | Todoist holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision. |
Task management
Notion
Todoist
Notion edges out Todoist on task management, though the gap is modest enough that other factors may matter more.
Project views (board/list/timeline)
Notion
Todoist
Todoist has a slight edge in project views (board/list/timeline).
Resource management
Notion
Todoist
Todoist significantly outperforms Notion on resource management, making it the stronger choice for businesses that prioritise this area.
Time tracking
Notion
Todoist
Todoist holds a small advantage in time tracking. For most mid-market Australian businesses, this difference alone would not drive the decision.
Collaboration tools
Notion
Todoist
Notion holds a small advantage in collaboration tools. For most mid-market Australian businesses, this difference alone would not drive the decision.
Reporting and dashboards
Notion
Todoist
Notion holds a small advantage in reporting and dashboards. For most mid-market Australian businesses, this difference alone would not drive the decision.
Customisation and templates
Notion
Todoist
Notion holds a small advantage in customisation and templates. For most mid-market Australian businesses, this difference alone would not drive the decision.
Automations
Notion
Todoist
For Professional Services that rely on strong automations, Notion is the more capable option in our assessment.
Third-party integrations
Notion
Todoist
On third-party integrations, Todoist is marginally stronger — but Notion still delivers a solid experience here.
Mobile experience
Notion
Todoist
When it comes to mobile experience, Notion pulls clearly ahead of Todoist — a factor worth weighing if this capability is important to your team.
Ease of setup
Notion
Todoist
Todoist holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision.
Value for money
Notion
Todoist
Todoist holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision.
Pricing Comparison
General pricing information for each platform.
Notion
Free tier; paid from ~$10/user/month
Prices shown are approximate and may differ based on your plan, team size, and billing cycle. Verify directly with the vendor for current AUD rates.
Todoist
Contact vendor for pricing
Pricing is indicative only and subject to change. We recommend contacting the vendor for a tailored quote based on your Australian business needs.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Notion
Pros
- Extensive integration ecosystem with 30+ connectors
- Well-established platform with strong market presence
- Rich data model covering pages, databases, blocks and more
- Improves visibility across projects
- Mobile-friendly interface
Cons
- Can become overwhelming with too many features
- Onboarding documentation could be more comprehensive
- Large ecosystem can make choosing the right integrations overwhelming
- Support response times vary by plan tier
Todoist
Pros
- Handles key data types like tasks and projects
- Cloud-based with reliable uptime
- Improves visibility across projects
- Popular across Professional Services, Education, Retail & E-commerce
- Keeps distributed teams on track
Cons
- May not suit every workflow without customisation
- Customisation may require learning curve
- Onboarding documentation could be more comprehensive
- Can become overwhelming with too many features
Best For
Which tool suits which use case.
Choose Notion if you need
- ✓ Task and project tracking
- ✓ Teams needing extensive third-party integrations
- ✓ Education organisations
- ✓ Moderate data needs (pages, databases)
- ✓ Professional Services businesses
Choose Todoist if you need
- ✓ Moderate data needs (tasks, projects)
- ✓ Team collaboration
- ✓ Resource planning
- ✓ Teams needing extensive third-party integrations
- ✓ Professional Services businesses
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
Notion and Todoist are both proven project management platforms trusted by mid-market Australian businesses. The differences between them matter most in specific scenarios: integration requirements, budget constraints, and feature priorities. Rather than guessing, let our team of Harvard-educated consultants assess your needs and recommend the right fit — it is what we have been doing for 12+.
Migration Notes
What to know about switching between Notion and Todoist.
Migrating Between Notion and Todoist
Migrating between Notion and Todoist involves transferring comments and mapping custom fields. Clever Ops follows a structured migration process: discovery, data mapping, test migration, verification, and cutover. We typically complete migrations within 4-8 weeks. Historical data is preserved, and we run parallel systems during the transition to minimise risk. Post-migration, we provide 3 months of support to ensure everything runs smoothly.
Notion vs Todoist FAQ
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