Asana vs Smartsheet: The Project Management Buyer's Guide for 2026
Thinking of switching from Asana to Smartsheet (or vice versa)? This comparison covers features, costs, and migration considerations to help mid-market Australian businesses make an informed decision.
Feature Comparison
Side-by-side feature ratings for Asana and Smartsheet.
| Feature | Asana | Smartsheet | Notes |
|---|---|---|---|
| Task management | For task management, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Project views (board/list/timeline) | Asana and Smartsheet are evenly matched on project views (board/list/timeline), so your choice here comes down to preference and workflow fit. | ||
| Resource management | When it comes to resource management, Asana pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team. | ||
| Time tracking | For time tracking, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Collaboration tools | Both Asana and Smartsheet offer comparable collaboration tools capabilities. | ||
| Reporting and dashboards | For reporting and dashboards, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Customisation and templates | For customisation and templates, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Automations | Both Asana and Smartsheet offer comparable automations capabilities. | ||
| Third-party integrations | Asana and Smartsheet are evenly matched on third-party integrations, so your choice here comes down to preference and workflow fit. | ||
| Mobile experience | Both Asana and Smartsheet offer comparable mobile experience capabilities. | ||
| Ease of setup | For ease of setup, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Value for money | For value for money, both platforms deliver a similar experience — neither has a clear advantage. |
Task management
Asana
Smartsheet
For task management, both platforms deliver a similar experience — neither has a clear advantage.
Project views (board/list/timeline)
Asana
Smartsheet
Asana and Smartsheet are evenly matched on project views (board/list/timeline), so your choice here comes down to preference and workflow fit.
Resource management
Asana
Smartsheet
When it comes to resource management, Asana pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team.
Time tracking
Asana
Smartsheet
For time tracking, both platforms deliver a similar experience — neither has a clear advantage.
Collaboration tools
Asana
Smartsheet
Both Asana and Smartsheet offer comparable collaboration tools capabilities.
Reporting and dashboards
Asana
Smartsheet
For reporting and dashboards, both platforms deliver a similar experience — neither has a clear advantage.
Customisation and templates
Asana
Smartsheet
For customisation and templates, both platforms deliver a similar experience — neither has a clear advantage.
Automations
Asana
Smartsheet
Both Asana and Smartsheet offer comparable automations capabilities.
Third-party integrations
Asana
Smartsheet
Asana and Smartsheet are evenly matched on third-party integrations, so your choice here comes down to preference and workflow fit.
Mobile experience
Asana
Smartsheet
Both Asana and Smartsheet offer comparable mobile experience capabilities.
Ease of setup
Asana
Smartsheet
For ease of setup, both platforms deliver a similar experience — neither has a clear advantage.
Value for money
Asana
Smartsheet
For value for money, both platforms deliver a similar experience — neither has a clear advantage.
Pricing Comparison
General pricing information for each platform.
Asana
Free tier; paid from ~$13.49/user/month
Pricing is indicative only and subject to change. We recommend contacting the vendor for a tailored quote based on your Australian business needs.
Smartsheet
Contact vendor for pricing
These figures are estimates based on publicly available pricing. Actual costs depend on your usage, team size, and any negotiated rates.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Asana
Pros
- Well-documented REST API for custom integrations
- Keeps distributed teams on track
- Well-established platform with strong market presence
- Cloud-based with reliable uptime
- Popular across Professional Services, Education, Retail & E-commerce
Cons
- No real-time webhook support — relies on polling for sync
- Reporting features often locked behind higher tiers
- Onboarding documentation could be more comprehensive
- Customisation may require learning curve
Smartsheet
Pros
- Real-time webhook support for instant data sync
- Rich data model covering sheets, rows, columns and more
- Popular across Manufacturing, Professional Services, Logistics
- Active user community and resources
- Extensive integration ecosystem with 30+ connectors
Cons
- Large ecosystem can make choosing the right integrations overwhelming
- May not suit every workflow without customisation
- Smaller market presence compared to category leaders
- Can become overwhelming with too many features
Best For
Which tool suits which use case.
Choose Asana if you need
- ✓ Task and project tracking
- ✓ Complex data models (tasks, projects, sections and more)
- ✓ Professional Services businesses
- ✓ Teams needing extensive third-party integrations
- ✓ Education organisations
Choose Smartsheet if you need
- ✓ Task and project tracking
- ✓ Complex data models (sheets, rows, columns and more)
- ✓ Manufacturing businesses
- ✓ Teams needing extensive third-party integrations
- ✓ Real-time data sync across platforms
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
After comparing Asana and Smartsheet across dozens of implementations, we have found that the best choice always comes down to context. Your industry, team size, existing tools, and growth plans all play a role. Clever Ops provides vendor-neutral guidance — we do not earn commissions from either platform — so our recommendation is always based on what will work best for your business.
Migration Notes
What to know about switching between Asana and Smartsheet.
Migrating Between Asana and Smartsheet
A successful migration from Asana to Smartsheet (or vice versa) is not just about data — it is about your team. Clever Ops handles the technical migration of attachments and custom fields, but we also provide hands-on training so your team is confident on the new platform from day one. The full process, including training, typically takes 4-8 weeks.
Asana vs Smartsheet FAQ
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