ClickUp vs Todoist — Which Is Right for Your Business?
Wondering whether ClickUp or Todoist is the better fit for Professional Services? We break down features, pricing, and real-world suitability so you can choose with confidence — backed by 12+ of hands-on experience.
Feature Comparison
Side-by-side feature ratings for ClickUp and Todoist.
| Feature | ClickUp | Todoist | Notes |
|---|---|---|---|
| Task management | Todoist edges out ClickUp on task management, though the gap is modest enough that other factors may matter more. | ||
| Project views (board/list/timeline) | Todoist significantly outperforms ClickUp on project views (board/list/timeline), making it the stronger choice for businesses that prioritise this area. | ||
| Resource management | Todoist has a slight edge in resource management. | ||
| Time tracking | ClickUp edges out Todoist on time tracking, though the gap is modest enough that other factors may matter more. | ||
| Collaboration tools | ClickUp edges out Todoist on collaboration tools, though the gap is modest enough that other factors may matter more. | ||
| Reporting and dashboards | ClickUp holds a small advantage in reporting and dashboards. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Customisation and templates | ClickUp holds a small advantage in customisation and templates. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Automations | When it comes to automations, ClickUp pulls clearly ahead of Todoist — a factor worth weighing if this capability is important to your team. | ||
| Third-party integrations | ClickUp has a slight edge in third-party integrations. | ||
| Mobile experience | ClickUp edges out Todoist on mobile experience, though the gap is modest enough that other factors may matter more. | ||
| Ease of setup | ClickUp holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Value for money | ClickUp holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision. |
Task management
ClickUp
Todoist
Todoist edges out ClickUp on task management, though the gap is modest enough that other factors may matter more.
Project views (board/list/timeline)
ClickUp
Todoist
Todoist significantly outperforms ClickUp on project views (board/list/timeline), making it the stronger choice for businesses that prioritise this area.
Resource management
ClickUp
Todoist
Todoist has a slight edge in resource management.
Time tracking
ClickUp
Todoist
ClickUp edges out Todoist on time tracking, though the gap is modest enough that other factors may matter more.
Collaboration tools
ClickUp
Todoist
ClickUp edges out Todoist on collaboration tools, though the gap is modest enough that other factors may matter more.
Reporting and dashboards
ClickUp
Todoist
ClickUp holds a small advantage in reporting and dashboards. For most mid-market Australian businesses, this difference alone would not drive the decision.
Customisation and templates
ClickUp
Todoist
ClickUp holds a small advantage in customisation and templates. For most mid-market Australian businesses, this difference alone would not drive the decision.
Automations
ClickUp
Todoist
When it comes to automations, ClickUp pulls clearly ahead of Todoist — a factor worth weighing if this capability is important to your team.
Third-party integrations
ClickUp
Todoist
ClickUp has a slight edge in third-party integrations.
Mobile experience
ClickUp
Todoist
ClickUp edges out Todoist on mobile experience, though the gap is modest enough that other factors may matter more.
Ease of setup
ClickUp
Todoist
ClickUp holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision.
Value for money
ClickUp
Todoist
ClickUp holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision.
Pricing Comparison
General pricing information for each platform.
ClickUp
Free tier; paid from ~$10/user/month
These figures are estimates based on publicly available pricing. Actual costs depend on your usage, team size, and any negotiated rates.
Todoist
Contact vendor for pricing
Pricing may vary based on team size, features, and region. Contact the vendor for the latest Australian pricing.
Pros & Cons
An honest look at the strengths and limitations of each platform.
ClickUp
Pros
- Improves visibility across projects
- Extensive integration ecosystem with 30+ connectors
- Solid feature set for its price point
- Well-established platform with strong market presence
- Rich data model covering tasks, lists, folders and more
Cons
- Reporting features often locked behind higher tiers
- May not suit every workflow without customisation
- Large ecosystem can make choosing the right integrations overwhelming
- Customisation may require learning curve
Todoist
Pros
- Handles key data types like tasks and projects
- Cloud-based with reliable uptime
- Improves visibility across projects
- Popular across Professional Services, Education, Retail & E-commerce
- Keeps distributed teams on track
Cons
- May not suit every workflow without customisation
- Customisation may require learning curve
- Onboarding documentation could be more comprehensive
- Can become overwhelming with too many features
Best For
Which tool suits which use case.
Choose ClickUp if you need
- ✓ Real-time data sync across platforms
- ✓ Complex data models (tasks, lists, folders and more)
- ✓ Teams needing extensive third-party integrations
- ✓ Workflow management
- ✓ Task and project tracking
Choose Todoist if you need
- ✓ Moderate data needs (tasks, projects)
- ✓ Team collaboration
- ✓ Resource planning
- ✓ Teams needing extensive third-party integrations
- ✓ Professional Services businesses
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
Both ClickUp and Todoist are popular in Professional Services and Education, so industry fit is not a differentiator here. The decision should come down to feature depth, pricing, and how each tool integrates with the rest of your stack. Clever Ops can walk you through a side-by-side evaluation tailored to your business.
Migration Notes
What to know about switching between ClickUp and Todoist.
Migrating Between ClickUp and Todoist
Both ClickUp and Todoist support webhooks, which means Clever Ops can set up real-time data sync between the platforms during the migration period. This keeps both systems current while your team transitions. We handle the migration of tasks, comments, custom fields, and workflows — typically within 4-8 weeks — with 3 months of post-migration support.
ClickUp vs Todoist FAQ
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