Notion or Smartsheet? How to Pick the Right Fit for Your Team
Every business has different workflows, team sizes, and budgets. This comparison of Notion vs Smartsheet helps you find the platform that matches your actual needs — not just the one with the biggest marketing budget.
Feature Comparison
Side-by-side feature ratings for Notion and Smartsheet.
| Feature | Notion | Smartsheet | Notes |
|---|---|---|---|
| Task management | When it comes to task management, Notion pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team. | ||
| Project views (board/list/timeline) | Notion has a slight edge in project views (board/list/timeline). | ||
| Resource management | On resource management, Smartsheet is marginally stronger — but Notion still delivers a solid experience here. | ||
| Time tracking | Notion edges out Smartsheet on time tracking, though the gap is modest enough that other factors may matter more. | ||
| Collaboration tools | Smartsheet holds a small advantage in collaboration tools. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Reporting and dashboards | For Professional Services that rely on strong reporting and dashboards, Notion is the more capable option in our assessment. | ||
| Customisation and templates | When it comes to customisation and templates, Notion pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team. | ||
| Automations | Notion holds a small advantage in automations. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Third-party integrations | On third-party integrations, Smartsheet is marginally stronger — but Notion still delivers a solid experience here. | ||
| Mobile experience | Notion edges out Smartsheet on mobile experience, though the gap is modest enough that other factors may matter more. | ||
| Ease of setup | Notion holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision. | ||
| Value for money | Notion holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision. |
Task management
Notion
Smartsheet
When it comes to task management, Notion pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team.
Project views (board/list/timeline)
Notion
Smartsheet
Notion has a slight edge in project views (board/list/timeline).
Resource management
Notion
Smartsheet
On resource management, Smartsheet is marginally stronger — but Notion still delivers a solid experience here.
Time tracking
Notion
Smartsheet
Notion edges out Smartsheet on time tracking, though the gap is modest enough that other factors may matter more.
Collaboration tools
Notion
Smartsheet
Smartsheet holds a small advantage in collaboration tools. For most mid-market Australian businesses, this difference alone would not drive the decision.
Reporting and dashboards
Notion
Smartsheet
For Professional Services that rely on strong reporting and dashboards, Notion is the more capable option in our assessment.
Customisation and templates
Notion
Smartsheet
When it comes to customisation and templates, Notion pulls clearly ahead of Smartsheet — a factor worth weighing if this capability is important to your team.
Automations
Notion
Smartsheet
Notion holds a small advantage in automations. For most mid-market Australian businesses, this difference alone would not drive the decision.
Third-party integrations
Notion
Smartsheet
On third-party integrations, Smartsheet is marginally stronger — but Notion still delivers a solid experience here.
Mobile experience
Notion
Smartsheet
Notion edges out Smartsheet on mobile experience, though the gap is modest enough that other factors may matter more.
Ease of setup
Notion
Smartsheet
Notion holds a small advantage in ease of setup. For most mid-market Australian businesses, this difference alone would not drive the decision.
Value for money
Notion
Smartsheet
Notion holds a small advantage in value for money. For most mid-market Australian businesses, this difference alone would not drive the decision.
Pricing Comparison
General pricing information for each platform.
Notion
Free tier; paid from ~$10/user/month
Prices shown are approximate and may differ based on your plan, team size, and billing cycle. Verify directly with the vendor for current AUD rates.
Smartsheet
Contact vendor for pricing
Pricing may vary based on team size, features, and region. Contact the vendor for the latest Australian pricing.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Notion
Pros
- Extensive integration ecosystem with 30+ connectors
- Well-established platform with strong market presence
- Rich data model covering pages, databases, blocks and more
- Improves visibility across projects
- Mobile-friendly interface
Cons
- Can become overwhelming with too many features
- Onboarding documentation could be more comprehensive
- Large ecosystem can make choosing the right integrations overwhelming
- Support response times vary by plan tier
Smartsheet
Pros
- Real-time webhook support for instant data sync
- Rich data model covering sheets, rows, columns and more
- Popular across Manufacturing, Professional Services, Logistics
- Active user community and resources
- Extensive integration ecosystem with 30+ connectors
Cons
- Large ecosystem can make choosing the right integrations overwhelming
- May not suit every workflow without customisation
- Smaller market presence compared to category leaders
- Can become overwhelming with too many features
Best For
Which tool suits which use case.
Choose Notion if you need
- ✓ Task and project tracking
- ✓ Teams needing extensive third-party integrations
- ✓ Education organisations
- ✓ Moderate data needs (pages, databases)
- ✓ Professional Services businesses
Choose Smartsheet if you need
- ✓ Task and project tracking
- ✓ Complex data models (sheets, rows, columns and more)
- ✓ Manufacturing businesses
- ✓ Teams needing extensive third-party integrations
- ✓ Real-time data sync across platforms
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
After comparing Notion and Smartsheet across dozens of implementations, we have found that the best choice always comes down to context. Your industry, team size, existing tools, and growth plans all play a role. Clever Ops provides vendor-neutral guidance — we do not earn commissions from either platform — so our recommendation is always based on what will work best for your business.
Migration Notes
What to know about switching between Notion and Smartsheet.
Migrating Between Notion and Smartsheet
Since Notion and Smartsheet are both project management tools, they share similar data structures — making migration more predictable. Clever Ops maps your core data along with custom fields, automations, and workflows. We have completed similar project management migrations many times and typically finish within 4-8 weeks.
Notion vs Smartsheet FAQ
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