Deputy vs Microsoft 365: Side-by-Side Feature & Pricing Comparison
An honest comparison of Deputy and Microsoft 365 for Australian mid-market Australian businesses. See feature ratings, pricing, pros and cons to make the right choice — or let our Harvard-educated experts help you decide.
Feature Comparison
Side-by-side feature ratings for Deputy and Microsoft 365.
| Feature | Deputy | Microsoft 365 | Notes |
|---|---|---|---|
| Invoicing | Both Deputy and Microsoft 365 offer comparable invoicing capabilities. | ||
| Expense tracking | Deputy and Microsoft 365 are evenly matched on expense tracking, so your choice here comes down to preference and workflow fit. | ||
| Bank reconciliation | In terms of bank reconciliation, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space. | ||
| Payroll | In terms of payroll, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space. | ||
| Tax reporting and BAS | For tax reporting and bas, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Multi-currency support | For multi-currency support, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Workflow complexity | In terms of workflow complexity, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space. | ||
| Available integrations | Both Deputy and Microsoft 365 offer comparable available integrations capabilities. | ||
| Error handling | In terms of error handling, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space. | ||
| Scheduling options | Deputy has a notable advantage in scheduling options. | ||
| Conditional logic | For conditional logic, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Data transformation | In terms of data transformation, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space. |
Invoicing
Deputy
Microsoft 365
Both Deputy and Microsoft 365 offer comparable invoicing capabilities.
Expense tracking
Deputy
Microsoft 365
Deputy and Microsoft 365 are evenly matched on expense tracking, so your choice here comes down to preference and workflow fit.
Bank reconciliation
Deputy
Microsoft 365
In terms of bank reconciliation, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space.
Payroll
Deputy
Microsoft 365
In terms of payroll, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space.
Tax reporting and BAS
Deputy
Microsoft 365
For tax reporting and bas, both platforms deliver a similar experience — neither has a clear advantage.
Multi-currency support
Deputy
Microsoft 365
For multi-currency support, both platforms deliver a similar experience — neither has a clear advantage.
Workflow complexity
Deputy
Microsoft 365
In terms of workflow complexity, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space.
Available integrations
Deputy
Microsoft 365
Both Deputy and Microsoft 365 offer comparable available integrations capabilities.
Error handling
Deputy
Microsoft 365
In terms of error handling, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space.
Scheduling options
Deputy
Microsoft 365
Deputy has a notable advantage in scheduling options.
Conditional logic
Deputy
Microsoft 365
For conditional logic, both platforms deliver a similar experience — neither has a clear advantage.
Data transformation
Deputy
Microsoft 365
In terms of data transformation, Deputy and Microsoft 365 perform at a similar level, which is common for mature platforms in this space.
Pricing Comparison
General pricing information for each platform.
Deputy
From ~$6/user/month
Pricing may vary based on team size, features, and region. Contact the vendor for the latest Australian pricing.
Microsoft 365
From ~$9/user/month
Prices shown are approximate and may differ based on your plan, team size, and billing cycle. Verify directly with the vendor for current AUD rates.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Deputy
Pros
- Regular platform updates and improvements
- Extensive integration ecosystem with 30+ connectors
- Australian tax compliance built in
- Streamlines BAS and financial reporting
- Solid feature set for its price point
Cons
- Add-on costs for advanced features
- Bank feed reliability varies by institution
- May not suit every workflow without customisation
- Support response times vary by plan tier
Microsoft 365
Pros
- Extensive integration ecosystem with 30+ connectors
- Rich data model covering emails, calendar-events, documents and more
- Reduces repetitive manual tasks
- Mobile-friendly interface
- Well-documented REST API for custom integrations
Cons
- Complex workflows may need technical knowledge
- Costs can increase with usage volume
- Onboarding documentation could be more comprehensive
- Support response times vary by plan tier
Best For
Which tool suits which use case.
Choose Deputy if you need
- ✓ Teams needing extensive third-party integrations
- ✓ Real-time data sync across platforms
- ✓ Financial reporting
- ✓ Hospitality & Tourism businesses
- ✓ Moderate data needs (employees, shifts)
Choose Microsoft 365 if you need
- ✓ Process optimisation
- ✓ Professional Services businesses
- ✓ Complex data models (emails, calendar-events, documents and more)
- ✓ Financial Services organisations
- ✓ Teams needing extensive third-party integrations
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
Deputy and Microsoft 365 sit in different parts of your tech stack — accounting & finance and automation respectively. Rather than choosing one over the other, the smarter question is how to make them work together seamlessly. With 12+ of integration experience, Clever Ops can design a workflow where both tools complement each other perfectly.
Migration Notes
What to know about switching between Deputy and Microsoft 365.
Migrating Between Deputy and Microsoft 365
A successful migration from Deputy to Microsoft 365 (or vice versa) is not just about data — it is about your team. Clever Ops handles the technical migration of tasks and custom fields, but we also provide hands-on training so your team is confident on the new platform from day one. The full process, including training, typically takes 4-8 weeks.
Deputy vs Microsoft 365 FAQ
Related Comparisons
Other popular comparisons involving Deputy or Microsoft 365.
Explore These Tools
Connect These Tools
Already decided? See how to integrate Deputy and Microsoft 365 seamlessly.
Need Help Choosing?
Join 50+ Australian businesses that trust Clever Ops for objective, vendor-neutral technology advice.