Accounts Payable for Retail & E-commerce

Automate Accounts Payable for Retail & E-commerce

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian retail & e-commerce businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for retail & e-commerce businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Inventory counts are inaccurate, leading to overselling and stockouts

Errors in accounts payable create downstream problems across your retail & e-commerce operations

Order processing is too slow during peak periods

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Save 10+ hours/week on Accounts Payable

Eliminate manual steps in your retail & e-commerce accounts payable workflow. Your team gets back hours every week to focus on growth and customer service.

Free Your Team from Repetitive Accounts Payable

Nobody joined your team to do manual accounts payable. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Complete Accounts Payable Visibility

Know exactly where every accounts payable task stands at any moment. Real-time dashboards and automated alerts keep everyone informed without chasing.

Consistent Accounts Payable Every Time

Remove variability from your accounts payable process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Compliance & Regulations

Includes Australian Consumer Law (ACL) compliance features, GST calculations, and product safety record management.

Accounts Payable for Retail & E-commerce Automation FAQ

From kickoff to your first working accounts payable prototype for retail & e-commerce businesses is typically 2 weeks. Full rollout follows within 4-8 weeks. Because we deliver in phases, your team starts reclaiming time before the final build is even complete.

Xero, Dext, Zapier are among the 150+ tools we support. If your industry relies on specialist software, we build custom connectors via API so nothing gets left out of the automation.

Pricing depends on the complexity of your retail & e-commerce workflow, the number of systems involved, and any custom business rules. Most automations fall within our standard automation tier. Book a free assessment to get a specific quote based on your requirements.

We design every automation to slot into your current retail & e-commerce tool stack. During discovery, we document each system and process so the automation wraps around existing workflows seamlessly. Your team's day-to-day does not change - it just gets faster.

Every workflow includes built-in safeguards: automatic retries for temporary failures, clear error notifications, and fallback paths for edge cases. Our 98% client retention rate reflects the reliability our clients experience long after launch.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of accounts payable and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.