Invoice Processing Automation

Invoice Processing Automation for Retail & E-commerce

Transform your retail & e-commerce invoice processing automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Retail & E-commerce Solutions

Expected Outcomes

Measurable results our retail & e-commerce clients achieve with invoice processing automation.

95%

Landed Cost Accuracy

Per-product landed costs include freight, duties, and handling charges automatically, giving you reliable gross margin figures for every SKU.

90% automated

Marketplace Fee Reconciliation

Commission and fee statements from online marketplaces are parsed and matched to individual orders without manual spreadsheet work.

3x capacity

Invoice Processing Volume

The same team processes three times the invoice volume without additional headcount, supporting business growth without scaling admin costs.

The Challenge

Common invoice processing automation challenges facing retail & e-commerce businesses.

Landed cost calculations are done manually in spreadsheets and rarely include freight, duties, and handling, resulting in inaccurate margin figures

Marketplace fee statements from Amazon, eBay, and Catch are complex multi-page documents that take hours to reconcile each month

Rapid growth in SKU count and supplier base has overwhelmed the AP process, with invoices being entered weeks after receipt

Promotional pricing and volume discounts from wholesalers are not tracked consistently, so overpayments go undetected

Implementation

How we implement invoice processing automation for your retail & e-commerce business.

Wholesale and Distributor Invoice Capture

Invoices from product wholesalers, freight companies, packaging suppliers, and marketplace fee statements are captured automatically from email and supplier portals.

✓ Tools: Xero, Google Drive, Make

Product-Level Cost Matching

Invoice line items are matched against product SKUs and agreed wholesale pricing, updating landed cost calculations for accurate margin tracking.

✓ Tools: Shopify, Make, Google Sheets

Marketplace Fee Reconciliation

Marketplace commission statements from platforms like Amazon, eBay, and Catch are parsed and reconciled against order-level sales data.

✓ Tools: Make, Google Sheets, Xero

Payment and Margin Reporting

Approved invoices are scheduled for payment and per-product margin reports are updated to reflect actual landed costs and marketplace fees.

✓ Tools: Xero, Google Looker Studio, Make

Why Choose Clever Ops

What makes our invoice processing automation solution different.

True Per-Product Margins

Landed costs including freight, duties, and handling are calculated automatically for every SKU, so you know which products actually make money.

Marketplace Fee Transparency

Complex commission statements from online marketplaces are broken down to the order level, revealing the true cost of each sales channel.

Scalable AP Processing

As your product range and supplier base grow, invoice processing scales without proportional increases in admin headcount.

Supplier Pricing Compliance

Automated checking against agreed wholesale pricing catches price increases and missed volume discounts before payment is made.

Retail & E-commerce Compliance

Includes Australian Consumer Law (ACL) compliance features, GST calculations, and product safety record management.

Frequently Asked Questions

We follow a phased approach: discovery in week one, a working invoice processing automation prototype by 2 weeks, and full implementation within 4-8 weeks. Your team tests each phase before we move forward.

Pricing for invoice processing automation depends on your retail & e-commerce workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect invoice processing automation to your existing tools including Xero, MYOB, Make and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your invoice processing automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build invoice processing automation around your existing retail & e-commerce tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.