Invoice Processing Automation for Retail & E-commerce
Transform your retail & e-commerce invoice processing automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.
Expected Outcomes
Measurable results our retail & e-commerce clients achieve with invoice processing automation.
Per-product landed costs include freight, duties, and handling charges automatically, giving you reliable gross margin figures for every SKU.
Commission and fee statements from online marketplaces are parsed and matched to individual orders without manual spreadsheet work.
The same team processes three times the invoice volume without additional headcount, supporting business growth without scaling admin costs.
The Challenge
Common invoice processing automation challenges facing retail & e-commerce businesses.
Landed cost calculations are done manually in spreadsheets and rarely include freight, duties, and handling, resulting in inaccurate margin figures
Marketplace fee statements from Amazon, eBay, and Catch are complex multi-page documents that take hours to reconcile each month
Rapid growth in SKU count and supplier base has overwhelmed the AP process, with invoices being entered weeks after receipt
Promotional pricing and volume discounts from wholesalers are not tracked consistently, so overpayments go undetected
Implementation
How we implement invoice processing automation for your retail & e-commerce business.
Wholesale and Distributor Invoice Capture
Invoices from product wholesalers, freight companies, packaging suppliers, and marketplace fee statements are captured automatically from email and supplier portals.
- ✓ Tools: Xero, Google Drive, Make
Product-Level Cost Matching
Invoice line items are matched against product SKUs and agreed wholesale pricing, updating landed cost calculations for accurate margin tracking.
- ✓ Tools: Shopify, Make, Google Sheets
Marketplace Fee Reconciliation
Marketplace commission statements from platforms like Amazon, eBay, and Catch are parsed and reconciled against order-level sales data.
- ✓ Tools: Make, Google Sheets, Xero
Payment and Margin Reporting
Approved invoices are scheduled for payment and per-product margin reports are updated to reflect actual landed costs and marketplace fees.
- ✓ Tools: Xero, Google Looker Studio, Make
Why Choose Clever Ops
What makes our invoice processing automation solution different.
True Per-Product Margins
Landed costs including freight, duties, and handling are calculated automatically for every SKU, so you know which products actually make money.
Marketplace Fee Transparency
Complex commission statements from online marketplaces are broken down to the order level, revealing the true cost of each sales channel.
Scalable AP Processing
As your product range and supplier base grow, invoice processing scales without proportional increases in admin headcount.
Supplier Pricing Compliance
Automated checking against agreed wholesale pricing catches price increases and missed volume discounts before payment is made.
Retail & E-commerce Compliance
Includes Australian Consumer Law (ACL) compliance features, GST calculations, and product safety record management.
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Frequently Asked Questions
Frequently Asked Questions
Ready to Transform Invoice Processing Automation for Your Retail & E-commerce Business?
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