Accounts Payable for Professional Services

Automate Accounts Payable for Professional Services

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian professional services businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for professional services businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Billable time is lost because tracking is manual and inconsistent

Errors in accounts payable create downstream problems across your professional services operations

Client deliverables are delayed by internal bottlenecks and approval chains

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Consistent Accounts Payable Every Time

Remove variability from your accounts payable process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Complete Accounts Payable Visibility

Know exactly where every accounts payable task stands at any moment. Real-time dashboards and automated alerts keep everyone informed without chasing.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your professional services business actually operates. No workarounds or compromises.

Reduce Errors and Rework in Accounts Payable

Automated accounts payable eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Compliance & Regulations

Designed to meet professional indemnity requirements, client confidentiality obligations, and industry body reporting standards.

Accounts Payable for Professional Services Automation FAQ

Accounts Payable automation for professional services businesses typically reaches prototype stage in 2 weeks, with the complete solution delivered in 4-8 weeks. We account for your specific tools, compliance needs, and team workflows from day one.

Xero, Dext, Zapier are among the 150+ tools we support. If your industry relies on specialist software, we build custom connectors via API so nothing gets left out of the automation.

Pricing depends on the complexity of your professional services workflow, the number of systems involved, and any custom business rules. Most automations fall within our standard automation tier. Book a free assessment to get a specific quote based on your requirements.

We design every automation to slot into your current professional services tool stack. During discovery, we document each system and process so the automation wraps around existing workflows seamlessly. Your team's day-to-day does not change - it just gets faster.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of accounts payable and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.