Contract Renewal Notice

# Contract Renewal Notice

## Purpose
Trigger 60 and 30 days before contract expiry to reduce churn and give clients time to review terms.

## When to Use
A professional contract renewal reminder sent ahead of expiry, outlining renewal terms, any changes, and the process to continue the relationship.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (HubSpot or PandaDoc)

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Subject: Your contract with [Company Name] is due for renewal on [Renewal Date]

Hi [Client Name],

I am writing to let you know that your current agreement with [Company Name] is due for renewal on [Renewal Date]. We wanted to give you plenty of notice to review the terms and discuss any adjustments.

**Current Contract Summary:**
- Contract Start Date: [Start Date]
- Current Expiry Date: [Expiry Date]
- Services Covered: [Brief Description of Services]
- Current Rate: $[Amount] per [month/quarter/year] (ex. GST)

**Highlights from the past [contract period]:**
- [Achievement 1, e.g. "Processed 1,200 automated workflows, saving approximately 15 hours per week"]
- [Achievement 2, e.g. "Maintained 99.8% system uptime across all integrations"]
- [Achievement 3, e.g. "Delivered 4 new automations beyond the original scope"]

**Renewal Terms:**
For the upcoming period, we are proposing the following:
- Renewal Period: [Duration, e.g. "12 months"]
- Updated Rate: $[Amount] per [month/quarter/year] (ex. GST)
- [Any changes, e.g. "Expanded scope to include monthly reporting" or "No changes to existing terms"]

[If price increase: "The adjustment of [X]% reflects [reason, e.g. increased scope / market adjustments / additional services added during the current period]. We are committed to ensuring this continues to represent excellent value for your business."]

**To renew:** Please review and sign the attached renewal agreement, or click here to sign online: [DocuSign/PandaDoc Link]

**To discuss:** If you would like to review the terms, adjust the scope, or explore different options, I am happy to schedule a call. You can book a time here: [Booking Link]

We have valued our partnership over the past [period] and look forward to continuing to deliver results for your business.

Warm regards,

[Your Name]
[Your Title]
[Company Name]
[Phone Number]

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**Complexity:** intermediate | **Setup time:** 10 minutes | **Tools:** HubSpot, PandaDoc, Xero