Payroll Automation

Payroll Automation for Financial Services

Transform your financial services payroll automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Financial Services Solutions

Expected Outcomes

Measurable results our financial services clients achieve with payroll automation.

100%

Remuneration Accuracy

Every adviser payment calculated precisely against their individual remuneration agreement terms

70% reduction

Processing Time

Monthly adviser payment processing completed in hours rather than days

Automated

ASIC Register Compliance

Adviser remuneration data structured for ASIC register obligations without manual compilation

The Challenge

Common payroll automation challenges facing financial services businesses.

Every adviser has a different remuneration agreement making each payment calculation unique

Commission clawbacks from lapsed policies or reversed upfront commissions require manual tracking and adjustment

Licensee fee calculations and deductions are complex and vary by adviser and product

ASIC adviser remuneration register requires detailed data that takes significant effort to compile manually

Implementation

How we implement payroll automation for your financial services business.

Adviser Revenue Data Import

Pull revenue data from XPLAN or Midwinter including trail commissions, upfront commissions, and fee-for-service income. Map revenue to individual advisers based on client ownership and advice fee arrangements.

✓ Tools: XPLAN, Midwinter, Make

Remuneration Structure Processing

Calculate adviser remuneration based on individual agreements which may include base salary plus commission, revenue share, or hybrid structures. Apply appropriate tax treatment to each component.

✓ Tools: KeyPay, Xero, Google Sheets

Licensee Fee Deductions

Calculate and deduct licensee fees, PI insurance levies, and ASIC industry funding levies from adviser payments where applicable. Maintain detailed records for each deduction to satisfy audit requirements.

✓ Tools: Xero, Airtable, Make

Regulatory Reporting

Submit STP reports with correct categorisation of commission versus salary components. Prepare data for ASIC adviser remuneration register obligations and generate FDS-supporting documentation.

✓ Tools: Xero, KeyPay, ATO STP

Why Choose Clever Ops

What makes our payroll automation solution different.

Agreement Precision

Individual adviser remuneration agreements are configured once and applied automatically, ensuring every payment precisely matches the contracted terms.

Clawback Management

Commission clawbacks from lapsed policies or reversed advice are tracked automatically and applied to future payments with full audit trails.

Licensee Fee Transparency

Every licensee fee, levy, and insurance deduction is itemised clearly, reducing adviser queries and building trust in the payment process.

Regulatory Data Readiness

Adviser remuneration data is structured to meet ASIC register and FDS requirements, eliminating the manual compilation effort currently required.

Financial Services Compliance

Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.

Frequently Asked Questions

Most payroll automation implementations for financial services businesses start with a working prototype in 2 weeks, with full rollout completed in 4-8 weeks. We deliver in phases so you see value quickly.

Pricing for payroll automation depends on your financial services workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect payroll automation to your existing tools including Employment Hero, Xero, Deputy and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your payroll automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build payroll automation around your existing financial services tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.