Harvard-Educated Employment Hero Experts | FT Fast 500

Unified HR and Payroll Automation Employment Hero

Connect Employment Hero with your business systems for complete HR, payroll, and compliance automation. Australian-built for Australian businesses.

HR + Payroll

Unified

Australian

Built

Compliance

Automated

Employee

Self-service

Automate Your Employment Hero Integration View Integration Options

Why Integrate Employment Hero with Your Business Systems?

Unified Platform

HR and payroll in one system, with seamless accounting integration.

Compliance Automation

Australian employment law and compliance handled automatically.

Employee Experience

Self-service portal for leave, timesheets, and documents.

Scalable Growth

Add modules as your business grows - from recruitment to benefits to performance management, all integrated.

Systems We Connect with Employment Hero

Xero

MYOB

QuickBooks

Deputy

JobAdder

Plus 100+ more systems - if you use it, we can integrate it with Employment Hero

How Employment Hero Integration Works

Connect Your Systems

We securely connect Employment Hero with your other business applications using official APIs and best practices.

Map Your Data

Configure how data flows between systems - which fields map where, what triggers sync, and business rules.

Automate Forever

Once configured, data flows automatically 24/7. Monitor with dashboards and alerts for complete peace of mind.

Data Flow Architecture

Here's how data flows between Employment Hero and your connected systems:

┌─────────────────┐     ┌──────────────────┐     ┌─────────────────┐
│ Source Systems  │     │   Integration    │     │ Employment Hero │
│ (ATS/Rostering) │────▶│     Engine       │────▶│    HR+Payroll   │
└─────────────────┘     └──────────────────┘     └─────────────────┘
        │                        │                        │
        │                        ▼                        │
        │               ┌──────────────────┐              │
        │               │  Process Layer   │              │
        │               │  • Employee sync │              │
        │               │  • Time mapping  │              │
        │               │  • Leave sync    │              │
        │               └──────────────────┘              │
        │                        │                        │
        ▼                        ▼                        ▼
   ┌─────────┐            ┌─────────────┐          ┌──────────┐
   │Candidate│            │  Payroll    │          │  Xero    │
   │  Hire   │            │  Process    │          │  Export  │
   └─────────┘            └─────────────┘          └──────────┘

Example: New Hire → Employment Hero Onboarding → Systems Sync
══════════════════════════════════════════════════════════════════
1. Candidate accepted via ATS or EH recruitment
2. Integration creates employee record in Employment Hero:
   - Personal details from application
   - Role and reporting structure
   - Employment type and start date
3. Employee receives onboarding checklist:
   - TFN declaration, super choice
   - Emergency contacts, bank details
   - Policy acknowledgments, digital signatures
4. Once onboarding complete, sync to:
   - Xero/MYOB as contact (for expense reimbursement)
   - Deputy as staff member (for rostering)
   - Slack/Teams with welcome message
5. Payroll ready once employee submits required info

Common Field Mappings

Source Field	Target Field	Notes
candidate.name	employee.fullName	Split into first/last if needed
candidate.email	employee.email	Work email address
offer.position	employee.jobTitle	Role title
offer.salary	employee.payRate	Annual or hourly
offer.start_date	employee.startDate	Employment start date
offer.manager	employee.reportingTo	Manager employee ID
timesheet.hours	payrun.units	For pay processing
leave.request	leave.leaveRequest	Leave applications

Example API Response

Sample data structure when syncing from Employment Hero:

// Employment Hero Employee (GET /api/v1/employees/{id})
{
  "id": 12345,
  "firstName": "Jane",
  "lastName": "Smith",
  "email": "jane.smith@company.com.au",
  "jobTitle": "Marketing Manager",
  "employmentType": "Full-time",
  "startDate": "2024-11-15",
  "status": "Active",
  "reportingTo": {
    "id": 54321,
    "name": "John Director"
  },
  "paySchedule": {
    "payFrequency": "Fortnightly",
    "payRateType": "Salary",
    "payRate": 95000.00
  },
  "taxDetails": {
    "tfn": "XXX XXX XXX",
    "taxFreeThreshold": true,
    "hecsDebt": true
  },
  "superannuation": {
    "fundName": "Australian Super",
    "memberNumber": "12345678",
    "usi": "STA0100AU"
  }
}

// Employment Hero Leave Request
{
  "id": 98765,
  "employeeId": 12345,
  "leaveType": "Annual Leave",
  "startDate": "2024-12-23",
  "endDate": "2024-12-27",
  "duration": 5,
  "durationType": "Days",
  "status": "Pending",
  "notes": "Christmas holiday"
}

// Xero Journal from EH Payroll
{
  "narration": "Payroll 11-Nov to 24-Nov 2024",
  "journalLines": [
    {"accountCode": "477", "description": "Salaries & Wages", "lineAmount": 85000.00},
    {"accountCode": "478", "description": "Superannuation Expense", "lineAmount": 9775.00},
    {"accountCode": "820", "description": "Wages Payable", "lineAmount": -68000.00},
    {"accountCode": "821", "description": "PAYG Withholding Payable", "lineAmount": -17000.00},
    {"accountCode": "822", "description": "Super Payable", "lineAmount": -9775.00}
  ]
}

AI & Custom Integration Examples

Beyond system-to-system connections, we build custom AI solutions and interfaces powered by Employment Hero data.

AI HR Assistant

Employees ask questions about policies, benefits, and procedures. "How many sick days do I have left?" "What's the parental leave policy?" "How do I update my super fund?" AI queries Employment Hero and responds in natural language, reducing HR inbox volume and providing 24/7 support.

Smart Onboarding Orchestrator

When new hires join, AI orchestrates the onboarding workflow across systems. Creates accounts in all necessary tools (Slack, email, project management), triggers training assignments, schedules introduction meetings, and tracks completion. New starters are productive faster.

Leave Management Bot

Employees request leave via chat interface. AI checks balance, identifies conflicts with team calendar, suggests alternatives if needed, and routes for approval. Managers get context like team coverage and project deadlines when reviewing requests.

Performance Review Automation

AI schedules review cycles, sends reminders, collates 360 feedback, and generates performance summaries. Identifies patterns across the organisation: common strengths, development areas, and calibration recommendations for managers.

Workforce Analytics Dashboard

AI-powered insights combining Employment Hero data with business metrics. Track turnover trends, time-to-hire, diversity metrics, and engagement indicators. Predictive models identify flight risk employees before resignation. Natural language summaries for leadership.

Offboarding Automation

When employees resign or are terminated, AI triggers the offboarding workflow: final pay calculation, deprovisioning from systems, exit interview scheduling, equipment return tracking, and alumni network enrollment. Ensures compliance and clean separation.