Unified HR and Payroll Automation Employment Hero
Connect Employment Hero with your business systems for complete HR, payroll, and compliance automation. Australian-built for Australian businesses.
Why Integrate Employment Hero with Your Business Systems?
Unified Platform
HR and payroll in one system, with seamless accounting integration.
Compliance Automation
Australian employment law and compliance handled automatically.
Employee Experience
Self-service portal for leave, timesheets, and documents.
Popular Employment Hero Integration Solutions
Connect Employment Hero with your entire business ecosystem
Employment Hero + Xero
Complete HR/payroll to accounting integration
- Payroll journals
- Leave liability
- Employee sync
Employment Hero + Recruitment
Connect hiring with onboarding
- Candidate sync
- Offer management
- Onboarding automation
Employment Hero + Benefits
Integrate employee benefits and rewards
- Benefits enrollment
- Rewards tracking
- Cost management
Systems We Connect with Employment Hero
Plus 100+ more systems - if you use it, we can integrate it with Employment Hero
How Employment Hero Integration Works
Connect Your Systems
We securely connect Employment Hero with your other business applications using official APIs and best practices.
Map Your Data
Configure how data flows between systems - which fields map where, what triggers sync, and business rules.
Automate Forever
Once configured, data flows automatically 24/7. Monitor with dashboards and alerts for complete peace of mind.
Data Flow Architecture
Here's how data flows between Employment Hero and your connected systems:
┌─────────────────┐ ┌──────────────────┐ ┌─────────────────┐
│ Source Systems │ │ Integration │ │ Employment Hero │
│ (ATS/Rostering) │────▶│ Engine │────▶│ HR+Payroll │
└─────────────────┘ └──────────────────┘ └─────────────────┘
│ │ │
│ ▼ │
│ ┌──────────────────┐ │
│ │ Process Layer │ │
│ │ • Employee sync │ │
│ │ • Time mapping │ │
│ │ • Leave sync │ │
│ └──────────────────┘ │
│ │ │
▼ ▼ ▼
┌─────────┐ ┌─────────────┐ ┌──────────┐
│Candidate│ │ Payroll │ │ Xero │
│ Hire │ │ Process │ │ Export │
└─────────┘ └─────────────┘ └──────────┘
Example: New Hire → Employment Hero Onboarding → Systems Sync
══════════════════════════════════════════════════════════════════
1. Candidate accepted via ATS or EH recruitment
2. Integration creates employee record in Employment Hero:
- Personal details from application
- Role and reporting structure
- Employment type and start date
3. Employee receives onboarding checklist:
- TFN declaration, super choice
- Emergency contacts, bank details
- Policy acknowledgments, digital signatures
4. Once onboarding complete, sync to:
- Xero/MYOB as contact (for expense reimbursement)
- Deputy as staff member (for rostering)
- Slack/Teams with welcome message
5. Payroll ready once employee submits required infoCommon Field Mappings
| Source Field | Target Field | Notes |
|---|---|---|
| candidate.name | employee.fullName | Split into first/last if needed |
| candidate.email | employee.email | Work email address |
| offer.position | employee.jobTitle | Role title |
| offer.salary | employee.payRate | Annual or hourly |
| offer.start_date | employee.startDate | Employment start date |
| offer.manager | employee.reportingTo | Manager employee ID |
| timesheet.hours | payrun.units | For pay processing |
| leave.request | leave.leaveRequest | Leave applications |
Example API Response
Sample data structure when syncing from Employment Hero:
// Employment Hero Employee (GET /api/v1/employees/{id})
{
"id": 12345,
"firstName": "Jane",
"lastName": "Smith",
"email": "jane.smith@company.com.au",
"jobTitle": "Marketing Manager",
"employmentType": "Full-time",
"startDate": "2024-11-15",
"status": "Active",
"reportingTo": {
"id": 54321,
"name": "John Director"
},
"paySchedule": {
"payFrequency": "Fortnightly",
"payRateType": "Salary",
"payRate": 95000.00
},
"taxDetails": {
"tfn": "XXX XXX XXX",
"taxFreeThreshold": true,
"hecsDebt": true
},
"superannuation": {
"fundName": "Australian Super",
"memberNumber": "12345678",
"usi": "STA0100AU"
}
}
// Employment Hero Leave Request
{
"id": 98765,
"employeeId": 12345,
"leaveType": "Annual Leave",
"startDate": "2024-12-23",
"endDate": "2024-12-27",
"duration": 5,
"durationType": "Days",
"status": "Pending",
"notes": "Christmas holiday"
}
// Xero Journal from EH Payroll
{
"narration": "Payroll 11-Nov to 24-Nov 2024",
"journalLines": [
{"accountCode": "477", "description": "Salaries & Wages", "lineAmount": 85000.00},
{"accountCode": "478", "description": "Superannuation Expense", "lineAmount": 9775.00},
{"accountCode": "820", "description": "Wages Payable", "lineAmount": -68000.00},
{"accountCode": "821", "description": "PAYG Withholding Payable", "lineAmount": -17000.00},
{"accountCode": "822", "description": "Super Payable", "lineAmount": -9775.00}
]
}AI & Custom Integration Examples
Beyond system-to-system connections, we build custom AI solutions and interfaces powered by Employment Hero data.
AI HR Assistant
Employees ask questions about policies, benefits, and procedures. "How many sick days do I have left?" "What's the parental leave policy?" "How do I update my super fund?" AI queries Employment Hero and responds in natural language, reducing HR inbox volume and providing 24/7 support.
Smart Onboarding Orchestrator
When new hires join, AI orchestrates the onboarding workflow across systems. Creates accounts in all necessary tools (Slack, email, project management), triggers training assignments, schedules introduction meetings, and tracks completion. New starters are productive faster.
Leave Management Bot
Employees request leave via chat interface. AI checks balance, identifies conflicts with team calendar, suggests alternatives if needed, and routes for approval. Managers get context like team coverage and project deadlines when reviewing requests.
Performance Review Automation
AI schedules review cycles, sends reminders, collates 360 feedback, and generates performance summaries. Identifies patterns across the organization: common strengths, development areas, and calibration recommendations for managers.
Workforce Analytics Dashboard
AI-powered insights combining Employment Hero data with business metrics. Track turnover trends, time-to-hire, diversity metrics, and engagement indicators. Predictive models identify flight risk employees before resignation. Natural language summaries for leadership.
Offboarding Automation
When employees resign or are terminated, AI triggers the offboarding workflow: final pay calculation, deprovisioning from systems, exit interview scheduling, equipment return tracking, and alumni network enrollment. Ensures compliance and clean separation.
Integration Prerequisites
Before starting your Employment Hero integration, ensure you have:
- Employment Hero account (HR, Payroll, or both)
- API access enabled (contact Employment Hero for API credentials)
- OAuth 2.0 application registered for authentication
- Understanding of Employment Hero's module structure (HR vs Payroll)
- Xero or MYOB connection configured in Employment Hero for accounting sync
- Employee matching identifiers consistent across connected systems
- Appropriate permissions for HR, payroll, or both based on integration scope
- Webhook endpoints if real-time sync is required
Common Issues & Solutions
API returning 401 Unauthorized
Employee not found for payroll sync
Leave balance showing incorrectly
Xero journal not syncing after pay run
Onboarding documents not completing
Timesheet import failing validation
Frequently Asked Questions
Is Employment Hero good for small businesses?
How does Employment Hero handle compliance?
Can Employment Hero handle recruitment?
What benefits are included in Employment Hero?
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