Payroll Automation

Payroll Automation for Healthcare & Allied Health

Transform your healthcare & allied health payroll automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Healthcare & Allied Health Solutions

Expected Outcomes

Measurable results our healthcare & allied health clients achieve with payroll automation.

99.8%

Pay Run Accuracy

Near-perfect accuracy in complex multi-rate payroll calculations across diverse practitioner arrangements

80% reduction

Processing Time

Reduce fortnightly payroll preparation from six hours to just over one hour of review time

Measurable improvement

Practitioner Satisfaction

Consistent, accurate, and transparent pay builds trust and reduces admin queries from practitioners

The Challenge

Common payroll automation challenges facing healthcare & allied health businesses.

Multiple practitioners on different fee-split arrangements make every pay run unique and complex

Penalty rates for healthcare shift workers require careful calculation across rotating rosters

Mixing employee and contractor practitioners in the same practice creates tax treatment confusion

Practice managers spend excessive time resolving pay queries instead of managing patient flow

Implementation

How we implement payroll automation for your healthcare & allied health business.

Shift Data Collection

Import shift data from Cliniko or Halaxy rostering modules, capturing standard hours, overtime, on-call shifts, and public holiday work across multiple practice locations.

✓ Tools: Cliniko, Halaxy, Make

Health Industry Award Application

Automatically apply Health Professionals and Support Services Award calculations including penalty rates for evening, night, weekend, and public holiday shifts. Factor in allowances for uniform, meal breaks, and continuing education.

✓ Tools: KeyPay, Xero, Google Sheets

Practitioner Payment Splitting

Calculate practitioner payments based on individual fee-split arrangements, whether percentage-based or fixed-rate. Separate employee practitioners from contractor practitioners and apply appropriate tax treatments.

✓ Tools: Xero, Airtable, Make

STP and Super Compliance

Generate STP reports, calculate superannuation including salary sacrifice arrangements, and prepare payment summaries. Flag any practitioners approaching the concessional super contribution cap.

✓ Tools: Xero, KeyPay, ATO STP

Why Choose Clever Ops

What makes our payroll automation solution different.

Multi-Rate Precision

Handle any combination of fixed salary, hourly rate, and percentage fee-split arrangements across your practitioner team without manual calculation.

Shift Penalty Accuracy

Evening, weekend, and public holiday penalties are calculated automatically based on actual rostered shifts, not manual interpretation.

Tax Treatment Compliance

Employee and contractor practitioners are automatically separated with the correct tax withholding, super obligations, and reporting applied to each.

Practice Manager Freedom

Automated payroll frees the practice manager to focus on patient experience and practice growth rather than fortnightly pay administration.

Healthcare & Allied Health Compliance

This solution includes safeguards for Australian Privacy Principles (APPs), Medicare compliance, and health record management under the My Health Records Act. All patient data handling follows AHPRA guidelines.

Frequently Asked Questions

We follow a phased approach: discovery in week one, a working payroll automation prototype by 2 weeks, and full implementation within 4-8 weeks. Your team tests each phase before we move forward.

Every payroll automation solution is scoped individually for healthcare & allied health businesses. We price based on complexity and integration count, then show you projected savings so you can evaluate ROI before committing. Book a free assessment to get a specific quote.

Our payroll automation solution for healthcare & allied health integrates with Employment Hero, Xero, Deputy, plus over 150+ other platforms. We build custom connectors for any specialist software your business relies on.

Every payroll automation solution includes 3 months of post-launch support covering bug fixes, performance tuning, and team training. Our 98% client retention rate reflects the reliability and ongoing support our clients receive.

Not at all. We design the payroll automation solution to slot into your current workflow seamlessly. Your team keeps working the way they know, and it just gets faster and more reliable.