Invoice Processing

Automate Your Invoice Processing

Eliminate manual invoice processing with a custom automation workflow. Built by Harvard-educated experts, our solutions save mid-market Australian businesses 10+ hours/week on average.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

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The Problem

Manual invoice processing creates these challenges for businesses.

Compliance and audit requirements around invoice processing add yet another layer of manual work

Senior staff are stuck doing low-value invoice processing tasks instead of strategic work

Inconsistent invoice processing outputs undermine client trust and team confidence

Staff turnover creates risk because invoice processing knowledge lives in people's heads, not systems

Automated Workflow

Here is how we automate your invoice processing end to end.

Invoice Capture

Automatically capture invoices from email, uploads, or supplier portals using OCR technology.

✓ Tool: Email / OCR Scanner
✓ Action: Extract invoice data

Data Extraction

Parse invoice details including vendor, amount, due date, line items, and GST components.

✓ Tool: AI Parser
✓ Action: Structure invoice data

Validation & Matching

Cross-reference against purchase orders and contracts to verify amounts and terms.

✓ Tool: Xero
✓ Action: Match to PO

Approval Routing

Route to the appropriate approver based on amount thresholds and department rules.

✓ Tool: Zapier
✓ Action: Send for approval

Accounting Entry

Create the bill in your accounting system with correct coding and GST treatment.

✓ Tool: Xero
✓ Action: Create bill entry

Payment Scheduling

Schedule payment based on terms, cash flow, and early payment discount opportunities.

✓ Tool: Xero
✓ Action: Schedule payment

Filing & Audit Trail

Store the original invoice and all approval records for BAS and audit compliance.

✓ Tool: Google Drive
✓ Action: Archive documents

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

QuickBooks

MYOB

Zapier

Google Drive

Benefits

What you gain when you automate invoice processing.

Fast Return on Invoice Processing Investment

With 10+ hours/week of time reclaimed, most businesses see measurable ROI within weeks. Reinvest those hours into revenue-generating activities instead of manual invoice processing.

Cleaner Data Across Your Invoice Processing Workflow

Automated invoice processing means data enters your systems once, correctly. Eliminate duplicate entries, formatting inconsistencies, and stale records.

Consistent Invoice Processing Every Time

Remove variability from your invoice processing process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Invoice Processing That Meets Compliance Standards

Every step in your invoice processing automation is logged, timestamped, and traceable. Meet audit and regulatory requirements without extra effort.

Invoice Processing Automation FAQ

Most invoice processing automations are up and running within 2 weeks for a working prototype, with full implementation typically completed in 4-8 weeks. We start with a free assessment to understand your specific workflow and then build in phases so you see value quickly.

We work with a wide range of tools including Xero, QuickBooks, MYOB, and many more. Our integrations are custom-built to your requirements, so if you use a specific tool not listed, we can almost certainly integrate it. We currently support over 150+ tools and platforms.

Every invoice processing automation is scoped individually because your workflow is unique. We price based on complexity and integration count, then show you the projected time and cost savings so you can evaluate ROI before committing.

Not at all. Keeping your existing tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Yes - and it is often the smartest way to begin. We identify the invoice processing steps that eat the most time or introduce the most errors, automate those first, then reinvest the savings into the next phase. Quick wins build momentum and prove ROI early.