Accounts Payable for Real Estate

Automate Accounts Payable for Real Estate

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian real estate businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for real estate businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Property listings require manual updates across multiple platforms

Errors in accounts payable create downstream problems across your real estate operations

Trust account management involves excessive manual reconciliation

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Free Your Team from Repetitive Accounts Payable

Nobody joined your team to do manual accounts payable. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Cleaner Data Across Your Accounts Payable Workflow

Automated accounts payable means data enters your real estate systems once, correctly. Eliminate duplicate entries, formatting inconsistencies, and stale records.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your real estate business actually operates. No workarounds or compromises.

Consistent Accounts Payable Every Time

Remove variability from your accounts payable process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Compliance & Regulations

Supports Real Estate Institute compliance, trust account management requirements, and state property legislation documentation.

Accounts Payable for Real Estate Automation FAQ

We follow a phased approach for accounts payable automation for real estate businesses: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

We integrate with Xero, Dext, Zapier and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

Pricing depends on the complexity of your real estate workflow, the number of systems involved, and any custom business rules. Most automations fall within our standard automation tier. Book a free assessment to get a specific quote based on your requirements.

No. We build automation around your existing real estate tools and processes. Our approach is to enhance what you already have, not force you onto new platforms. We connect your current systems together so data flows automatically without your team changing how they work.

Every workflow includes built-in safeguards: automatic retries for temporary failures, clear error notifications, and fallback paths for edge cases. Our 98% client retention rate reflects the reliability our clients experience long after launch.

Definitely. A phased rollout lets us tackle the biggest pain points in your accounts payable process first. Each phase is standalone and delivers measurable value, so you are never waiting months to see results.