Accounts Payable for Logistics

Automate Accounts Payable for Logistics

Stop wasting time on manual accounts payable. Our Harvard-educated automation experts build custom accounts payable workflows specifically for Australian logistics businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual accounts payable creates these challenges for logistics businesses.

Manual accounts payable wastes hours every week that your team could spend on higher-value work

Delivery scheduling is done manually, leading to route inefficiencies

Errors in accounts payable create downstream problems across your logistics operations

Chain of Responsibility documentation is hard to maintain and audit

Automated Workflow

Here is how we automate your accounts payable end to end.

Bill Receipt

Capture incoming bills from email, supplier portals, or manual uploads.

✓ Tool: Dext
✓ Action: Receive bills

Data Extraction

Extract supplier details, amounts, due dates, and line items automatically.

✓ Tool: Dext
✓ Action: Extract bill data

Coding & Classification

Apply account codes, tracking categories, and tax rates based on supplier history.

✓ Tool: Xero
✓ Action: Code bill

Approval Routing

Route bills to the correct approver based on amount and department.

✓ Tool: Zapier
✓ Action: Route for approval

Payment Batching

Group approved bills into payment batches optimised for cash flow.

✓ Tool: Xero
✓ Action: Batch payments

Payment Execution

Process payments via ABA file or online banking integration.

✓ Tool: Xero
✓ Action: Execute payments

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Zapier

Slack

Benefits

What you gain when you automate accounts payable.

Consistent Accounts Payable Every Time

Remove variability from your accounts payable process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Accounts Payable Automation Built for You

Unlike off-the-shelf tools, we build accounts payable automation tailored to how your logistics business actually operates. No workarounds or compromises.

Free Your Team from Repetitive Accounts Payable

Nobody joined your team to do manual accounts payable. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Accounts Payable That Meets Compliance Standards

Every step in your logistics accounts payable automation is logged, timestamped, and traceable. Meet audit and regulatory requirements without extra effort.

Compliance & Regulations

Supports Chain of Responsibility (CoR) compliance, dangerous goods documentation, and transport industry safety regulations.

Accounts Payable for Logistics Automation FAQ

We follow a phased approach for accounts payable automation for logistics businesses: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

We integrate with Xero, Dext, Zapier and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

Pricing depends on the complexity of your logistics workflow, the number of systems involved, and any custom business rules. Most automations fall within our standard automation tier. Book a free assessment to get a specific quote based on your requirements.

No. We build automation around your existing logistics tools and processes. Our approach is to enhance what you already have, not force you onto new platforms. We connect your current systems together so data flows automatically without your team changing how they work.

Every workflow includes built-in safeguards: automatic retries for temporary failures, clear error notifications, and fallback paths for edge cases. Our 98% client retention rate reflects the reliability our clients experience long after launch.

Yes - and it is often the smartest way to begin. We identify the accounts payable steps that eat the most time or introduce the most errors, automate those first, then reinvest the savings into the next phase. Quick wins build momentum and prove ROI early.