Event Registration Form for Hospitality & Tourism

# Event Registration Form - Hospitality & Tourism

## Purpose
Deploy for webinars, workshops, conferences, or client events to manage registrations and plan logistics accurately.

## When to Use
An event registration form capturing attendee details, dietary requirements, accessibility needs, and session preferences with automated confirmation.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your hospitality & tourism business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (HubSpot or Mailchimp)

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## Event Registration Form

**Purpose:** Collect attendee details, preferences, and requirements to manage registrations and plan event logistics accurately.

### Section 1: Attendee Details
| Field | Type | Required | Validation | Placeholder |
|-------|------|----------|------------|-------------|
| First Name | Text | Yes | Min 2 characters | Jane |
| Last Name | Text | Yes | Min 2 characters | Smith |
| Email Address | Email | Yes | Valid email format | jane@company.com.au |
| Phone Number | Phone | Yes | Australian format | 04XX XXX XXX |
| Company Name | Text | No | - | Acme Pty Ltd |
| Job Title | Text | No | - | Operations Manager |

### Section 2: Event Details
| Field | Type | Required | Validation | Placeholder |
|-------|------|----------|------------|-------------|
| Which event are you registering for? | Dropdown | Yes | - | [Populate with current event options] |
| Ticket Type | Radio | Yes | - | General Admission / VIP / Group (3+) |
| Number of Attendees | Number | Yes | Min 1, Max 20 | 1 |
| How did you hear about this event? | Dropdown | No | - | Email / Social Media / Website / Word of Mouth / Other |

### Section 3: Dietary & Accessibility Requirements
| Field | Type | Required | Validation | Placeholder |
|-------|------|----------|------------|-------------|
| Do you have any dietary requirements? | Checkbox (multi-select) | No | - | Vegetarian / Vegan / Gluten Free / Dairy Free / Halal / Kosher / Nut Allergy / None |
| Other dietary needs | Text | No | Max 200 characters | Please specify... |
| Do you have any accessibility requirements? | Radio | Yes | - | Yes / No |
| Please describe your accessibility needs | Textarea | No | Max 500 characters | e.g., wheelchair access, hearing loop, large print materials |

### Section 4: Session Preferences (for multi-session events)
| Field | Type | Required | Validation | Placeholder |
|-------|------|----------|------------|-------------|
| Preferred sessions or workshops | Checkbox (multi-select) | No | Max capacity per session | [Populate with session options] |
| Topics you are most interested in | Checkbox (multi-select) | No | - | [Populate with topic options] |

### Section 5: Terms & Marketing
| Field | Type | Required | Validation | Placeholder |
|-------|------|----------|------------|-------------|
| I agree to the event terms and conditions | Checkbox | Yes | Must be checked | - |
| I would like to receive future event notifications | Checkbox | No | - | - |
| I consent to event photography and video | Checkbox | No | - | - |

### Conditional Logic
- If "Ticket Type" = "Group (3+)", show additional fields for each attendee name and email
- If "Do you have any accessibility requirements?" = "Yes", show "Please describe your accessibility needs" field
- If "Number of Attendees" > 5, show note: "For groups of 6 or more, please contact us directly for group pricing."

### Submission
- **Button text:** "Register Now"
- **Confirmation message:** "You are registered. A confirmation email with event details, venue directions, and your ticket has been sent to your email address."
- **Notification:** Send confirmation email with calendar invite attachment, update attendee count in event management system

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**Complexity:** simple | **Setup time:** 10 minutes | **Tools:** HubSpot, Mailchimp, Zapier

Note: This template has been tailored for hospitality & tourism businesses in Australia. Adjust terminology and compliance references to match your specific context.