Quote Follow-Up Email for Professional Services

# Quote Follow-Up Email - Professional Services

## Purpose
Send 3-5 days after delivering a quote to move the deal forward and address any concerns the prospect may have.

## When to Use
A strategic follow-up email for outstanding quotes that addresses common objections and creates urgency without pressure.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your professional services business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (HubSpot or Pipedrive)

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Subject: Checking in on your quote - [Quote Reference / Project Name]

Hi [Client Name],

I wanted to follow up on the quote I sent through on [Date] for [Brief Project Description]. I hope you have had a chance to review the details.

**Quick recap of what is included:**
- [Scope Item 1]
- [Scope Item 2]
- [Scope Item 3]
- Total: $[Amount] (inc. GST)

I know that choosing the right provider for this kind of work is important, so I wanted to address a couple of things clients often ask about:

**Timeline:** If we get the go-ahead by [Date], we can have the work completed by [Estimated Completion Date]. Our current availability is [e.g. "good, with a two-week lead time"], but that may change as we book in other projects.

**Flexibility:** If the scope or budget does not quite match your needs, I am happy to discuss adjustments. We can often tailor the approach to fit different budgets without compromising on quality.

**What happens next:** Once you are ready to proceed, simply reply to this email or sign the quote online at [Quote Link]. We will then send through a confirmation and schedule the kick-off.

If you have decided to go in a different direction, I completely understand. I would appreciate a quick note so I can close off the quote on our end.

Happy to chat if you have any questions at all.

Kind regards,

[Your Name]
[Your Title]
[Company Name]
[Phone Number]

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**Complexity:** simple | **Setup time:** 5 minutes | **Tools:** HubSpot, Pipedrive, Xero

Note: This template has been tailored for professional services businesses in Australia. Adjust terminology and compliance references to match your specific context.