New Office Setup Checklist for Hospitality & Tourism

# New Office Setup Checklist - Hospitality & Tourism

## Purpose
Use when opening a new office, relocating, or setting up a satellite workspace to ensure a smooth move-in.

## When to Use
A comprehensive checklist for setting up a new office or workspace including IT infrastructure, furniture, utilities, insurance, and compliance requirements.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your hospitality & tourism business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Asana or Slack)

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## New Office Setup Checklist

### Lease & Legal (Owner: Business Owner / Operations Manager)
- [ ] Lease agreement reviewed by solicitor and signed
- [ ] Bond or security deposit paid
- [ ] Lease commencement and expiry dates recorded in calendar
- [ ] Make-good obligations at lease end understood and documented
- [ ] Business address updated with ASIC and ABN registration
- [ ] Council and local government requirements checked (signage permits, zoning)

### Utilities & Services (Owner: Operations Manager)
- [ ] Electricity connected and account set up
- [ ] Gas connected (if applicable)
- [ ] Water connected and tested
- [ ] Internet service ordered and installation date confirmed (allow 2-4 weeks)
- [ ] Phone system ordered or VoIP service configured
- [ ] Waste collection service arranged (general, recycling, confidential document disposal)
- [ ] Cleaning service contracted with agreed schedule

### IT Infrastructure (Owner: IT Manager)
- [ ] Network cabling installed or verified (ethernet to each workstation)
- [ ] Wi-Fi access points installed and configured with secure passwords
- [ ] Server room or IT cupboard set up with adequate ventilation
- [ ] Printer and scanner installed, networked, and tested
- [ ] Video conferencing equipment installed in meeting rooms
- [ ] UPS (uninterruptible power supply) installed for critical equipment
- [ ] Security system installed (alarm, CCTV, access cards or keypads)

### Furniture & Equipment (Owner: Operations Manager)
- [ ] Desks and ergonomic chairs ordered and delivered
- [ ] Meeting room furniture in place (table, chairs, whiteboard)
- [ ] Kitchen or breakroom equipped (fridge, microwave, kettle, dishwasher)
- [ ] Reception area furnished with appropriate signage
- [ ] Storage solutions in place (filing cabinets, shelving, lockable storage)

### Insurance & Compliance (Owner: Business Owner)
- [ ] Public liability insurance updated to cover new premises
- [ ] Contents insurance for office equipment and furniture
- [ ] Workers compensation insurance current and covering all staff at new location
- [ ] Fire safety equipment installed (extinguishers, blankets, smoke detectors)
- [ ] Emergency evacuation plan created and posted
- [ ] First aid kit stocked and first aid officer nominated
- [ ] WHS risk assessment completed for new premises

### Team Communication (Owner: Operations Manager)
- [ ] Move-in date and logistics communicated to all staff
- [ ] New address, parking, and public transport details shared
- [ ] Clients and key contacts notified of address change
- [ ] Business cards, letterheads, and email signatures updated
- [ ] Website and Google Business Profile updated with new address

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**Complexity:** intermediate | **Setup time:** 15 minutes | **Tools:** Asana, Slack, Notion

Note: This template has been tailored for hospitality & tourism businesses in Australia. Adjust terminology and compliance references to match your specific context.