New Office Setup Checklist
Free, customisable new office setup checklist for mid-market Australian businesses. Copy, customise, and start using immediately. Built by Harvard-educated automation experts.
Setup Time
15 minutes
Complexity
intermediate
Tools
Asana, Slack, Notion
Template
Copy this template and customise it for your business.
# New Office Setup Checklist ## Purpose Use when opening a new office, relocating, or setting up a satellite workspace to ensure a smooth move-in. ## When to Use A comprehensive checklist for setting up a new office or workspace including IT infrastructure, furniture, utilities, insurance, and compliance requirements. ## Instructions 1. Review the template below and familiarise yourself with the structure 2. Replace all [bracketed placeholders] with your business details 3. Customise the tone and formatting to match your brand 4. Save in your preferred tool (Asana or Slack) --- ## New Office Setup Checklist ### Lease & Legal (Owner: Business Owner / Operations Manager) - [ ] Lease agreement reviewed by solicitor and signed - [ ] Bond or security deposit paid - [ ] Lease commencement and expiry dates recorded in calendar - [ ] Make-good obligations at lease end understood and documented - [ ] Business address updated with ASIC and ABN registration - [ ] Council and local government requirements checked (signage permits, zoning) ### Utilities & Services (Owner: Operations Manager) - [ ] Electricity connected and account set up - [ ] Gas connected (if applicable) - [ ] Water connected and tested - [ ] Internet service ordered and installation date confirmed (allow 2-4 weeks) - [ ] Phone system ordered or VoIP service configured - [ ] Waste collection service arranged (general, recycling, confidential document disposal) - [ ] Cleaning service contracted with agreed schedule ### IT Infrastructure (Owner: IT Manager) - [ ] Network cabling installed or verified (ethernet to each workstation) - [ ] Wi-Fi access points installed and configured with secure passwords - [ ] Server room or IT cupboard set up with adequate ventilation - [ ] Printer and scanner installed, networked, and tested - [ ] Video conferencing equipment installed in meeting rooms - [ ] UPS (uninterruptible power supply) installed for critical equipment - [ ] Security system installed (alarm, CCTV, access cards or keypads) ### Furniture & Equipment (Owner: Operations Manager) - [ ] Desks and ergonomic chairs ordered and delivered - [ ] Meeting room furniture in place (table, chairs, whiteboard) - [ ] Kitchen or breakroom equipped (fridge, microwave, kettle, dishwasher) - [ ] Reception area furnished with appropriate signage - [ ] Storage solutions in place (filing cabinets, shelving, lockable storage) ### Insurance & Compliance (Owner: Business Owner) - [ ] Public liability insurance updated to cover new premises - [ ] Contents insurance for office equipment and furniture - [ ] Workers compensation insurance current and covering all staff at new location - [ ] Fire safety equipment installed (extinguishers, blankets, smoke detectors) - [ ] Emergency evacuation plan created and posted - [ ] First aid kit stocked and first aid officer nominated - [ ] WHS risk assessment completed for new premises ### Team Communication (Owner: Operations Manager) - [ ] Move-in date and logistics communicated to all staff - [ ] New address, parking, and public transport details shared - [ ] Clients and key contacts notified of address change - [ ] Business cards, letterheads, and email signatures updated - [ ] Website and Google Business Profile updated with new address --- **Complexity:** intermediate | **Setup time:** 15 minutes | **Tools:** Asana, Slack, Notion
How to Use This Template
Follow these steps to get the most out of this template.
Test the new office setup checklist with a small group or internal team before full rollout
Save the customised version as a reusable template in your document management system
Set up automation triggers to populate dynamic fields automatically using your existing tools
Train your team on when and how to use this template in their daily workflow
Customise the placeholder fields (marked in [brackets]) with your specific business details
Customisation Tips
Make this template your own with these recommendations.
Add industry-specific terminology and compliance language relevant to your sector
Remove any sections of the new office setup checklist that do not apply to your specific use case
Add your company logo, colours, and branding elements where indicated
A/B test different versions of this new office setup checklist to optimise performance
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Frequently Asked Questions
Frequently Asked Questions
Yes, this new office setup checklist is designed to be fully customisable. Replace the bracketed placeholder text with your specific details, adjust the tone to match your brand, and remove or add sections as needed. Every element can be modified to suit your exact requirements.
This new office setup checklist works perfectly as part of an automated workflow. Connect it to your business tools so dynamic fields populate automatically, send it based on triggers, and track opens and responses - all without manual effort.
You can use this new office setup checklist in any tool that accepts text or markdown - email clients, document editors, CRM systems, or automation platforms. We support over 150+ integrations for automated workflows.
This new office setup checklist is free with no strings attached. Copy it, customise it, and use it in your business today. If you need help connecting it to your automation tools or want a custom version built, we offer a free assessment to discuss your needs.
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