Fleet Management

Fleet Management for Trades & Construction

Transform your trades & construction fleet management with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Trades & Construction Solutions

Expected Outcomes

Measurable results our trades & construction clients achieve with fleet management.

60% reduction

Unplanned Breakdowns

Proactive maintenance scheduling based on actual usage prevents the breakdowns that strand technicians on the roadside and delay jobs.

15% reduction

Fuel Cost Savings

Route optimisation and driver behaviour monitoring reduce unnecessary kilometres and fuel waste across the fleet.

100% registration and service currency

Fleet Compliance

Automated tracking ensures every vehicle is registered, serviced, and insured on time, eliminating the fines and business risk from expired compliance.

The Challenge

Common fleet management challenges facing trades & construction businesses.

Vehicles miss scheduled services because the office relies on windscreen sticker reminders that nobody checks, leading to breakdowns and warranty voidance.

Registration renewals are missed and vehicles are driven unregistered because there is no tracking system beyond the fleet manager memory.

Dispatch sends technicians to jobs with no visibility into vehicle location, often sending someone from across town when a closer vehicle was available.

Fleet costs are lumped together in the accounting system with no visibility into cost per vehicle, making it impossible to identify vehicles that are uneconomical to maintain.

Implementation

How we implement fleet management for your trades & construction business.

Register All Vehicles and Equipment

Every van, ute, truck, trailer, and major piece of equipment is registered with registration expiry, service schedules, insurance details, and assigned operator. Odometer readings sync from GPS trackers.

✓ Tools: Fleetio, Airtable, Make

Automate Service and Compliance Scheduling

Service reminders trigger based on kilometres or time intervals. Registration renewals, RWC inspections, and fire extinguisher checks are tracked with automated alerts to the fleet coordinator.

✓ Tools: Fleetio, Make, Google Calendar

Optimise Job Dispatch and Routing

GPS tracking provides real-time vehicle locations for intelligent dispatch. Route optimisation reduces travel time between jobs and identifies the nearest available vehicle for urgent callouts.

✓ Tools: Verizon Connect, Google Maps API, Make

Track Costs and Generate Compliance Reports

Fuel, maintenance, registration, and insurance costs are tracked per vehicle. Fleet utilisation reports, cost-per-kilometre analysis, and compliance status dashboards are generated automatically.

✓ Tools: Google Looker Studio, Xero, Make

Why Choose Clever Ops

What makes our fleet management solution different.

Proactive Maintenance Scheduling

Kilometre and time-based service reminders ensure every vehicle is maintained on schedule, preventing breakdowns, preserving warranties, and extending vehicle life.

Intelligent Dispatch

Real-time GPS tracking enables dispatch to send the nearest available vehicle to each job, reducing travel time and improving customer response times.

Per-Vehicle Cost Transparency

Fuel, maintenance, registration, and insurance costs per vehicle reveal which assets are economical to retain and which should be replaced or removed from the fleet.

SafeWork Compliance Support

Documented vehicle maintenance records and pre-start checklists support SafeWork obligations for workplace health and safety in vehicle-dependent operations.

Trades & Construction Compliance

Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards.

Frequently Asked Questions

We follow a phased approach: discovery in week one, a working fleet management prototype by 2 weeks, and full implementation within 4-8 weeks. Your team tests each phase before we move forward.

Pricing for fleet management depends on your trades & construction workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect fleet management to your existing tools including Fleetio, Make, Google Maps API and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your fleet management solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build fleet management around your existing trades & construction tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.