Expense Reporting for Trades & Construction

Automate Expense Reporting for Trades & Construction

Stop wasting time on manual expense reporting. Our Harvard-educated automation experts build custom expense reporting workflows specifically for Australian trades & construction businesses, saving you 10+ hours/week.

10+ hours/week

Time saved

$2,000+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual expense reporting creates these challenges for trades & construction businesses.

Manual expense reporting wastes hours every week that your team could spend on higher-value work

Field crews waste time on paperwork instead of getting jobs done

Errors in expense reporting create downstream problems across your trades & construction operations

Job costing is inaccurate because data is entered late or incorrectly

Automated Workflow

Here is how we automate your expense reporting end to end.

Receipt Capture

Snap and upload receipts via mobile app or forward email receipts for automatic processing.

✓ Tool: Dext
✓ Action: Capture receipt

Data Extraction

Automatically extract merchant, amount, date, category, and GST from receipt images.

✓ Tool: Dext
✓ Action: Parse receipt data

Policy Check

Validate expense against company policy rules including spending limits and approved categories.

✓ Tool: Zapier
✓ Action: Check policy compliance

Manager Approval

Route to the correct manager for approval with full expense details and receipt attached.

✓ Tool: Slack
✓ Action: Request approval

Accounting Entry

Post approved expenses to the correct account codes in your accounting system.

✓ Tool: Xero
✓ Action: Create expense entry

Reimbursement

Process employee reimbursement through the next payment run automatically.

✓ Tool: Xero
✓ Action: Process reimbursement

Tools Involved

We connect these tools into a seamless automated workflow.

Xero

Dext

Slack

Zapier

Google Sheets

Benefits

What you gain when you automate expense reporting.

Free Your Team from Repetitive Expense Reporting

Nobody joined your team to do manual expense reporting. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Expense Reporting Automation Built for You

Unlike off-the-shelf tools, we build expense reporting automation tailored to how your trades & construction business actually operates. No workarounds or compromises.

Reduce Errors and Rework in Expense Reporting

Automated expense reporting eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Scale Expense Reporting Without Scaling Headcount

Handle double or triple the expense reporting volume without hiring additional trades & construction staff. Automation absorbs growth so your team stays lean and focused.

Compliance & Regulations

Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards. Supports QBCC and state licensing requirements.

Expense Reporting for Trades & Construction Automation FAQ

We follow a phased approach for expense reporting automation for trades & construction businesses: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

We integrate with Xero, Dext, Slack and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

Every expense reporting automation is scoped individually because your trades & construction workflow is unique. We price based on complexity and integration count, then show you the projected time and cost savings so you can evaluate ROI before committing.

Not at all. Keeping your existing trades & construction tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Definitely. A phased rollout lets us tackle the biggest pain points in your expense reporting process first. Each phase is standalone and delivers measurable value, so you are never waiting months to see results.