Gravity Forms + Paperform

Stop Copying Data Between Gravity Forms and Paperform - Automate It

Tired of copying data between Gravity Forms and Paperform by hand? Our Harvard-educated automation team builds a custom integration that syncs your data in real time - set up in 2 weeks.

8+ hours/week

Saved weekly

2 weeks

Setup time

12+

Years experience

One-way

Sync direction

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Why Connect Gravity Forms to Paperform?

Client engagement details in Gravity Forms and time-tracking data in Paperform do not align, making billing inaccurate

Student enrolment data in Gravity Forms and billing records in Paperform are managed separately, causing discrepancies

Manually copying data between Gravity Forms and Paperform wastes hours every week that could be spent on revenue-generating work

Paperform adds complexity: integration ecosystem is smaller than Typeform and Jotform, with some connections requiring Zapier or Make

Reporting across Gravity Forms and Paperform requires painful manual exports and spreadsheet merges

No single source of truth when forms live in two disconnected tools, so staff second-guess which system has the correct information

How We Help

For Professional Services and Education businesses across Australia, the disconnect between Gravity Forms and Paperform is a daily frustration. Our custom integration bridges your forms & surveys and forms & surveys systems, ensuring forms and entries flow seamlessly without manual intervention. On the technical side, Gravity Forms uses a REST + Webhook API with OAuth authentication, and Paperform authenticates via API key, which our team handles as part of the build.

Unlock Paperform Value

Paperform stands out because rich content blocks (text, images, video, dividers) create forms that feel like beautiful landing pages rather than traditional form layouts. Integrating it with Gravity Forms means your team gets this benefit with complete, accurate data flowing in automatically.

Built-In Error Handling and Alerts

Our integrations include automatic retries, error queuing, and real-time notifications. If something fails between Gravity Forms and Paperform, your team knows immediately and the system self-recovers where possible.

Real-Time Visibility Across Teams

When a record updates in Gravity Forms, every team member working in Paperform sees the change instantly. No lag, no stale dashboards, no conflicting reports.

Scalable Without Extra Headcount

As your data volume grows, the integration scales with you. No need to hire additional admin staff to keep Gravity Forms and Paperform in sync, even as your business doubles.

Gravity Forms to Paperform Use Cases

Automated error handling and retry for Gravity Forms/Paperform sync

When a sync between Gravity Forms and Paperform fails due to a rate limit, network issue, or validation error, the integration retries automatically with exponential backoff. Your team is alerted only when intervention is genuinely needed.

Data Mapping

How data flows between Gravity Forms and Paperform

Gravity Forms	→	Paperform	Notes
Gravity Forms Forms -> id	→	Paperform Forms -> id	Forms data synchronised between platforms
Gravity Forms Record IDs	→	Paperform External References	Cross-reference identifiers stored on both records for bidirectional lookups and deduplication
Gravity Forms Owner/Assignee	→	Paperform Owner/Assignee	Record ownership mapped between platforms using email address as the matching key
Gravity Forms Timestamps	→	Paperform Audit Log	Created and modified timestamps preserved for sync conflict resolution and compliance
Gravity Forms Entries	→	Paperform Custom Fields	Entries data from Gravity Forms stored in Paperform custom fields for reference
Gravity Forms Notifications	→	Paperform Custom Fields	Notifications data from Gravity Forms stored in Paperform custom fields for reference
Gravity Forms Fields	→	Paperform Custom Fields	Fields data from Gravity Forms stored in Paperform custom fields for reference
Gravity Forms Confirmations	→	Paperform Custom Fields	Confirmations data from Gravity Forms stored in Paperform custom fields for reference
Gravity Forms Forms	→	Paperform Forms	Forms records synchronised when created or updated in either platform

Gravity Forms + Paperform Integration FAQ

Typical forms & surveys data synced includes forms, entries, fields, and related metadata. We map each field to its counterpart in Paperform and handle any format differences automatically.

Yes, every integration includes 3 months of post-launch support. We monitor sync health, troubleshoot issues, and make adjustments as your workflow evolves. Ongoing maintenance plans are available for businesses that want continuous optimisation.

Our integrations include retry logic and error queuing. If Paperform is temporarily down, changes are queued and replayed once the system recovers. You will receive alerts for any sync failures that need attention. No data is lost during outages.

We use a combination of direct REST + Webhook API connections and automation platforms like Make, Zapier, or n8n, depending on your requirements and budget. For complex workflows, we build custom middleware. The right approach depends on your volume, sync frequency, and business rules.

Yes. We routinely build conditional logic, field transformations, data enrichment, and approval workflows into integrations. For example, only sync forms that meet certain criteria, or transform data formats before writing to Paperform. Your business rules drive the integration design.

The most common data objects synced between Gravity Forms and Paperform include forms, entries, fields. We map each data type to its counterpart in the target system, including custom fields, metadata, and relationship data. The exact scope is tailored to your workflow during the discovery session.

Absolutely. Custom field mapping is a core part of every integration we build. Whether it is custom properties in Gravity Forms or user-defined fields in Paperform, we map them precisely to your requirements. We can also transform data formats, apply business rules, and handle conditional mappings.