Employment Hero + Workday

Connect Employment Hero to Workday: The Integration Professional Services Businesses Trust

With 12+ of integration experience and 98% client retention, Clever Ops builds Employment Hero to Workday integrations that mid-market Australian businesses can depend on.

8+ hours/week

Saved weekly

2 weeks

Setup time

12+

Years experience

One-way

Sync direction

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Why Connect Employment Hero to Workday?

New team members take longer to onboard because they must learn manual workarounds to keep Employment Hero and Workday aligned

Manually copying data between Employment Hero and Workday wastes hours every week that could be spent on revenue-generating work

Employment Hero limitations compound the integration challenge: the platform has grown rapidly through acquisition and feature addition, which sometimes shows in inconsistent UX between modules

Reporting across Employment Hero and Workday requires painful manual exports and spreadsheet merges

No single source of truth when employees live in two disconnected tools, so staff second-guess which system has the correct information

Patient appointment data in Employment Hero and billing records in Workday require double entry, risking compliance issues

How We Help

For Professional Services and Healthcare & Allied Health businesses across Australia, the disconnect between Employment Hero and Workday is a daily frustration. Our custom integration bridges your accounting & finance and hr & payroll systems, ensuring employees and payroll flow seamlessly without manual intervention. On the technical side, Employment Hero uses a REST API with OAuth authentication, and Workday authenticates via OAuth, which our team handles as part of the build.

Unlock Workday Value

Workday stands out because unified platform for HCM, Financial Management, and Planning provides a single source of truth across HR, finance, and operations. Integrating it with Employment Hero means your team gets this benefit with complete, accurate data flowing in automatically.

Custom-Built for Your Workflow

Unlike generic connectors, we build integrations tailored to how your business actually uses Employment Hero and Workday. Custom field mappings, business rules, and error handling included.

Amplify Employment Hero Strengths

Employment Hero excels because combines HR, payroll, and employee benefits in a single Australian-built platform, reducing the need for separate systems. Connecting it to Workday ensures that advantage flows through your entire workflow rather than staying siloed in one tool.

Eliminate Manual Data Entry

Stop copying employees between Employment Hero and Workday by hand. Our integration syncs data automatically, saving your team 8+ hours/week.

Employment Hero to Workday Use Cases

Automated error handling and retry for Employment Hero/Workday sync

When a sync between Employment Hero and Workday fails due to a rate limit, network issue, or validation error, the integration retries automatically with exponential backoff. Your team is alerted only when intervention is genuinely needed.

Automate employee data flow between Employment Hero and Workday

New hires, role changes, and departures in Employment Hero are automatically reflected in Workday. Eliminates the manual re-entry that causes payroll errors and delayed access provisioning.

Data Mapping

How data flows between Employment Hero and Workday

Employment Hero	→	Workday	Notes
Employment Hero Employees	→	Workday Workers	Employee records including personal details, roles, and department data synchronised for HR and payroll alignment.
Employment Hero Record IDs	→	Workday External References	Cross-reference identifiers stored on both records for bidirectional lookups and deduplication
Employment Hero Owner/Assignee	→	Workday Owner/Assignee	Record ownership mapped between platforms using email address as the matching key
Employment Hero Timestamps	→	Workday Audit Log	Created and modified timestamps preserved for sync conflict resolution and compliance
Employment Hero Payroll	→	Workday Payroll	Payroll records synchronised when created or updated in either platform
Employment Hero Onboarding	→	Workday Custom Fields	Onboarding data from Employment Hero stored in Workday custom fields for reference
Employment Hero Policies	→	Workday Custom Fields	Policies data from Employment Hero stored in Workday custom fields for reference
Employment Hero Leave	→	Workday Custom Fields	Leave data from Employment Hero stored in Workday custom fields for reference

Employment Hero + Workday Integration FAQ

We map accounting & finance data like employees and payroll from Employment Hero to the corresponding hr & payroll structures in Workday. Our team handles data transformation, validation, and conflict resolution between the two system types.

Absolutely. Custom field mapping is a core part of every integration we build. Whether it is custom properties in Employment Hero or user-defined fields in Workday, we map them precisely to your requirements. We can also transform data formats, apply business rules, and handle conditional mappings.

Yes, every integration includes 3 months of post-launch support. We monitor sync health, troubleshoot issues, and make adjustments as your workflow evolves. Ongoing maintenance plans are available for businesses that want continuous optimisation.

Our integrations include retry logic and error queuing. If Workday is temporarily down, changes are queued and replayed once the system recovers. You will receive alerts for any sync failures that need attention. No data is lost during outages.

We use a combination of direct REST API connections and automation platforms like Make, Zapier, or n8n, depending on your requirements and budget. For complex workflows, we build custom middleware. The right approach depends on your volume, sync frequency, and business rules.

We follow a structured testing process: unit tests for individual data mappings, end-to-end tests with sample data, and a staging period where we run the integration in parallel with your existing process. You review and approve the results before we switch to live. This approach minimises risk and ensures accuracy.

Yes. We have built integrations for Professional Services businesses that rely on both Employment Hero and Workday. The integration is customised to your industry-specific workflows, data structures, and compliance requirements. Book Free Assessment to discuss your specific needs.