Todoist vs Trello: Side-by-Side Feature & Pricing Comparison
Our Harvard-educated consultants have implemented both Todoist and Trello for Australian businesses. Here is what 12+ of experience has taught us about choosing between them.
Feature Comparison
Side-by-side feature ratings for Todoist and Trello.
| Feature | Todoist | Trello | Notes |
|---|---|---|---|
| Task management | For task management, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Project views (board/list/timeline) | Todoist and Trello are evenly matched on project views (board/list/timeline), so your choice here comes down to preference and workflow fit. | ||
| Resource management | Todoist and Trello are evenly matched on resource management, so your choice here comes down to preference and workflow fit. | ||
| Time tracking | For time tracking, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Collaboration tools | Both Todoist and Trello offer comparable collaboration tools capabilities. | ||
| Reporting and dashboards | For reporting and dashboards, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Customisation and templates | For customisation and templates, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Automations | Both Todoist and Trello offer comparable automations capabilities. | ||
| Third-party integrations | For Professional Services that rely on strong third-party integrations, Trello is the more capable option in our assessment. | ||
| Mobile experience | Both Todoist and Trello offer comparable mobile experience capabilities. | ||
| Ease of setup | For ease of setup, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Value for money | For value for money, both platforms deliver a similar experience — neither has a clear advantage. |
Task management
Todoist
Trello
For task management, both platforms deliver a similar experience — neither has a clear advantage.
Project views (board/list/timeline)
Todoist
Trello
Todoist and Trello are evenly matched on project views (board/list/timeline), so your choice here comes down to preference and workflow fit.
Resource management
Todoist
Trello
Todoist and Trello are evenly matched on resource management, so your choice here comes down to preference and workflow fit.
Time tracking
Todoist
Trello
For time tracking, both platforms deliver a similar experience — neither has a clear advantage.
Collaboration tools
Todoist
Trello
Both Todoist and Trello offer comparable collaboration tools capabilities.
Reporting and dashboards
Todoist
Trello
For reporting and dashboards, both platforms deliver a similar experience — neither has a clear advantage.
Customisation and templates
Todoist
Trello
For customisation and templates, both platforms deliver a similar experience — neither has a clear advantage.
Automations
Todoist
Trello
Both Todoist and Trello offer comparable automations capabilities.
Third-party integrations
Todoist
Trello
For Professional Services that rely on strong third-party integrations, Trello is the more capable option in our assessment.
Mobile experience
Todoist
Trello
Both Todoist and Trello offer comparable mobile experience capabilities.
Ease of setup
Todoist
Trello
For ease of setup, both platforms deliver a similar experience — neither has a clear advantage.
Value for money
Todoist
Trello
For value for money, both platforms deliver a similar experience — neither has a clear advantage.
Pricing Comparison
General pricing information for each platform.
Todoist
Contact vendor for pricing
Pricing is indicative only and subject to change. We recommend contacting the vendor for a tailored quote based on your Australian business needs.
Trello
Free tier; paid from ~$6/user/month
Prices shown are approximate and may differ based on your plan, team size, and billing cycle. Verify directly with the vendor for current AUD rates.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Todoist
Pros
- Handles key data types like tasks and projects
- Cloud-based with reliable uptime
- Improves visibility across projects
- Popular across Professional Services, Education, Retail & E-commerce
- Keeps distributed teams on track
Cons
- May not suit every workflow without customisation
- Customisation may require learning curve
- Onboarding documentation could be more comprehensive
- Can become overwhelming with too many features
Trello
Pros
- Popular across Professional Services, Education, Retail & E-commerce
- Rich data model covering boards, lists, cards and more
- Cloud-based with reliable uptime
- Well-established platform with strong market presence
- Real-time webhook support for instant data sync
Cons
- Can become overwhelming with too many features
- Customisation may require learning curve
- Support response times vary by plan tier
- Onboarding documentation could be more comprehensive
Best For
Which tool suits which use case.
Choose Todoist if you need
- ✓ Moderate data needs (tasks, projects)
- ✓ Team collaboration
- ✓ Resource planning
- ✓ Teams needing extensive third-party integrations
- ✓ Professional Services businesses
Choose Trello if you need
- ✓ Workflow management
- ✓ Real-time data sync across platforms
- ✓ Teams needing extensive third-party integrations
- ✓ Professional Services businesses
- ✓ Complex data models (boards, lists, cards and more)
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
After comparing Todoist and Trello across dozens of implementations, we have found that the best choice always comes down to context. Your industry, team size, existing tools, and growth plans all play a role. Clever Ops provides vendor-neutral guidance — we do not earn commissions from either platform — so our recommendation is always based on what will work best for your business.
Migration Notes
What to know about switching between Todoist and Trello.
Migrating Between Todoist and Trello
Both Todoist and Trello support webhooks, which means Clever Ops can set up real-time data sync between the platforms during the migration period. This keeps both systems current while your team transitions. We handle the migration of labels, custom fields, and workflows — typically within 4-8 weeks — with 3 months of post-migration support.
Todoist vs Trello FAQ
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