Deputy vs HubSpot: The Complete Buyer's Guide for 2026
Deputy (accounting & finance) and HubSpot (crm & sales) serve different purposes but often sit side by side in modern tech stacks. See how they compare and whether you need one or both.
Feature Comparison
Side-by-side feature ratings for Deputy and HubSpot.
| Feature | Deputy | HubSpot | Notes |
|---|---|---|---|
| Invoicing | HubSpot has a notable advantage in invoicing. | ||
| Expense tracking | In terms of expense tracking, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space. | ||
| Bank reconciliation | In terms of bank reconciliation, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space. | ||
| Payroll | Deputy and HubSpot are evenly matched on payroll, so your choice here comes down to preference and workflow fit. | ||
| Tax reporting and BAS | For tax reporting and bas, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Multi-currency support | Deputy significantly outperforms HubSpot on multi-currency support, making it the stronger choice for businesses that prioritise this area. | ||
| Contact management | Deputy and HubSpot are evenly matched on contact management, so your choice here comes down to preference and workflow fit. | ||
| Pipeline management | In terms of pipeline management, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space. | ||
| Email automation | Deputy and HubSpot are evenly matched on email automation, so your choice here comes down to preference and workflow fit. | ||
| Reporting and analytics | Deputy and HubSpot are evenly matched on reporting and analytics, so your choice here comes down to preference and workflow fit. | ||
| Integration ecosystem | For integration ecosystem, both platforms deliver a similar experience — neither has a clear advantage. | ||
| Mobile app | In terms of mobile app, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space. |
Invoicing
Deputy
HubSpot
HubSpot has a notable advantage in invoicing.
Expense tracking
Deputy
HubSpot
In terms of expense tracking, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space.
Bank reconciliation
Deputy
HubSpot
In terms of bank reconciliation, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space.
Payroll
Deputy
HubSpot
Deputy and HubSpot are evenly matched on payroll, so your choice here comes down to preference and workflow fit.
Tax reporting and BAS
Deputy
HubSpot
For tax reporting and bas, both platforms deliver a similar experience — neither has a clear advantage.
Multi-currency support
Deputy
HubSpot
Deputy significantly outperforms HubSpot on multi-currency support, making it the stronger choice for businesses that prioritise this area.
Contact management
Deputy
HubSpot
Deputy and HubSpot are evenly matched on contact management, so your choice here comes down to preference and workflow fit.
Pipeline management
Deputy
HubSpot
In terms of pipeline management, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space.
Email automation
Deputy
HubSpot
Deputy and HubSpot are evenly matched on email automation, so your choice here comes down to preference and workflow fit.
Reporting and analytics
Deputy
HubSpot
Deputy and HubSpot are evenly matched on reporting and analytics, so your choice here comes down to preference and workflow fit.
Integration ecosystem
Deputy
HubSpot
For integration ecosystem, both platforms deliver a similar experience — neither has a clear advantage.
Mobile app
Deputy
HubSpot
In terms of mobile app, Deputy and HubSpot perform at a similar level, which is common for mature platforms in this space.
Pricing Comparison
General pricing information for each platform.
Deputy
From ~$6/user/month
Pricing may vary based on team size, features, and region. Contact the vendor for the latest Australian pricing.
HubSpot
Free tier available; paid plans from ~$30/month
Prices shown are approximate and may differ based on your plan, team size, and billing cycle. Verify directly with the vendor for current AUD rates.
Pros & Cons
An honest look at the strengths and limitations of each platform.
Deputy
Pros
- Regular platform updates and improvements
- Extensive integration ecosystem with 30+ connectors
- Australian tax compliance built in
- Streamlines BAS and financial reporting
- Solid feature set for its price point
Cons
- Add-on costs for advanced features
- Bank feed reliability varies by institution
- May not suit every workflow without customisation
- Support response times vary by plan tier
HubSpot
Pros
- Mobile-friendly interface
- Pipeline visibility helps forecast revenue
- Extensive integration ecosystem with 30+ connectors
- Regular platform updates and improvements
- Centralised customer data for better sales outcomes
Cons
- Complex data model may require expert configuration
- Onboarding documentation could be more comprehensive
- Support response times vary by plan tier
- No real-time webhook support — relies on polling for sync
Best For
Which tool suits which use case.
Choose Deputy if you need
- ✓ Teams needing extensive third-party integrations
- ✓ Real-time data sync across platforms
- ✓ Financial reporting
- ✓ Hospitality & Tourism businesses
- ✓ Moderate data needs (employees, shifts)
Choose HubSpot if you need
- ✓ Professional Services businesses
- ✓ Complex data models (contacts, companies, deals and more)
- ✓ Managing customer relationships
- ✓ Contact management
- ✓ Teams needing extensive third-party integrations
Expert Verdict
Our Harvard-educated consultants' take on this comparison.
Clever Ops Recommendation
HubSpot offers a much wider integration ecosystem than Deputy, making it a strong choice for businesses with complex tech stacks. However, integration breadth is just one factor. Our Harvard-educated consultants weigh features, pricing, usability, and your specific workflows before making a recommendation.
Migration Notes
What to know about switching between Deputy and HubSpot.
Migrating Between Deputy and HubSpot
Clever Ops takes a low-risk approach to migrating between Deputy and HubSpot. We run both systems in parallel during the transition, transferring tasks in stages and verifying data at each step. Your team continues working in the existing system until the new one is fully validated. The process typically takes 4-8 weeks, followed by 3 months of hands-on support.
Deputy vs HubSpot FAQ
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