Employee Onboarding

Automate Your Employee Onboarding

Eliminate manual employee onboarding with a custom automation workflow. Built by Harvard-educated experts, our solutions save mid-market Australian businesses 8+ hours/week on average.

8+ hours/week

Time saved

$1,500+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

Book Free Assessment View All Workflows

The Problem

Manual employee onboarding creates these challenges for businesses.

Data entry errors in employee onboarding cause downstream problems and rework

Inconsistent employee onboarding outputs undermine client trust and team confidence

Senior staff are stuck doing low-value employee onboarding tasks instead of strategic work

Delays in employee onboarding create bottlenecks that ripple across other business functions

Automated Workflow

Here is how we automate your employee onboarding end to end.

Offer Acceptance

Trigger onboarding workflow when a candidate accepts their offer of employment.

✓ Tool: Zapier
✓ Action: Trigger onboarding

Document Collection

Send new employee forms including TFN declaration, super choice, and bank details.

✓ Tool: Email
✓ Action: Send forms

IT Setup

Create email account, system access, and order equipment based on role requirements.

✓ Tool: Zapier
✓ Action: Set up IT access

Team Notification

Announce the new team member to their department with start date and role details.

✓ Tool: Slack
✓ Action: Announce new hire

Orientation Schedule

Create a personalised first-week schedule with meetings, training, and buddy assignments.

✓ Tool: Google Sheets
✓ Action: Create schedule

Compliance Training

Assign mandatory compliance training modules and track completion.

✓ Tool: Email
✓ Action: Assign training

Check-In Reminders

Schedule 30, 60, and 90-day check-in reminders for the manager.

✓ Tool: Zapier
✓ Action: Schedule check-ins

Tools Involved

We connect these tools into a seamless automated workflow.

Google Sheets

Zapier

Slack

Google Drive

Benefits

What you gain when you automate employee onboarding.

Save 8+ hours/week on Employee Onboarding

Eliminate manual steps in your employee onboarding workflow. Your team gets back hours every week to focus on growth and customer service.

Consistent Employee Onboarding Every Time

Remove variability from your employee onboarding process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Fast Return on Employee Onboarding Investment

With 8+ hours/week of time reclaimed, most businesses see measurable ROI within weeks. Reinvest those hours into revenue-generating activities instead of manual employee onboarding.

Employee Onboarding That Meets Compliance Standards

Every step in your employee onboarding automation is logged, timestamped, and traceable. Meet audit and regulatory requirements without extra effort.

Employee Onboarding Automation FAQ

Employee Onboarding automation typically reaches prototype stage in 2 weeks, with the complete solution delivered in 4-8 weeks. We account for your specific tools, compliance needs, and team workflows from day one.

Our employee onboarding automations connect to Google Sheets, Zapier, Slack, plus over 150+ other tools and platforms. Rather than replacing what works, we plug into your existing stack so the automation delivers value from day one.

We quote after a free assessment where we map your workflow end to end. This ensures the price reflects exactly what you need - no unnecessary features inflating the cost, and no surprises after kickoff.

Not at all. Keeping your existing tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

Errors are caught and handled automatically - retry logic resolves transient failures, while persistent issues trigger instant alerts to your team. With 3 months of post-launch support included, your automation stays reliable from day one.

Yes - and it is often the smartest way to begin. We identify the employee onboarding steps that eat the most time or introduce the most errors, automate those first, then reinvest the savings into the next phase. Quick wins build momentum and prove ROI early.