Warranty Tracking

Warranty Tracking for Trades & Construction

Transform your trades & construction warranty tracking with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Trades & Construction Solutions

Expected Outcomes

Measurable results our trades & construction clients achieve with warranty tracking.

40% more claims

Warranty Recovery

Recover significantly more warranty costs from manufacturers by lodging claims before expiry dates pass

Proactive

Client Communication

Clients notified of approaching warranty milestones, positioning you as a trusted long-term service provider

30% faster

Defect Resolution

Defect liability items tracked and resolved more quickly through systematic monitoring and follow-up

The Challenge

Common warranty tracking challenges facing trades & construction businesses.

Warranty information is buried in job files and impossible to find when a claim is needed

Manufacturer warranties lapse because nobody tracked the expiry dates for installed products

Defect liability periods on construction projects are managed on spreadsheets that quickly become outdated

Clients call about warranty issues and the business has no quick way to check coverage details

Implementation

How we implement warranty tracking for your trades & construction business.

Warranty Registration at Handover

Automatically create warranty records when jobs are completed and handed over in ServiceM8 or Tradify. Capture installation dates, product serial numbers, manufacturer warranty terms, and workmanship warranty periods.

✓ Tools: ServiceM8, Tradify, Airtable

Expiry Monitoring and Alerts

Track warranty expiry dates across all active jobs and send automated alerts to both the business and the client before warranties lapse. Prioritise notifications for high-value items like hot water systems and air conditioning units.

✓ Tools: Airtable, Make, Twilio

Claim Lodgement Automation

When a warranty issue is reported, automatically generate a claim with the relevant manufacturer including job details, installation records, and supporting documentation. Track claim status through to resolution.

✓ Tools: Make, Airtable, Google Drive

Defect Liability Tracking

Monitor defect liability periods on construction projects, tracking which items have been addressed and which remain outstanding. Generate defect reports for builders and project managers.

✓ Tools: Airtable, Google Sheets, Make

Why Choose Clever Ops

What makes our warranty tracking solution different.

Revenue Recovery

Proactive warranty tracking ensures you lodge claims before expiry, recovering costs from manufacturers that would otherwise come out of your margin.

Client Retention

Proactive warranty expiry notifications give clients a reason to contact you for replacement or upgrade work, driving repeat business.

Defect Management

Systematic tracking of defect liability items ensures nothing slips through the cracks during the liability period on construction projects.

Professional Documentation

Complete warranty records for every job provide instant answers when clients call with questions and support any insurance claims.

Trades & Construction Compliance

Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards.

Frequently Asked Questions

From kickoff to your first working warranty tracking solution for trades & construction is typically 2 weeks. Full implementation follows within 4-8 weeks. Each phase delivers measurable value before the next begins.

Pricing for warranty tracking depends on your trades & construction workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect warranty tracking to your existing tools including Airtable, Make, Gmail and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your warranty tracking solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build warranty tracking around your existing trades & construction tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.