Warranty Tracking for Trades & Construction
Transform your trades & construction warranty tracking with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.
Expected Outcomes
Measurable results our trades & construction clients achieve with warranty tracking.
Recover significantly more warranty costs from manufacturers by lodging claims before expiry dates pass
Clients notified of approaching warranty milestones, positioning you as a trusted long-term service provider
Defect liability items tracked and resolved more quickly through systematic monitoring and follow-up
The Challenge
Common warranty tracking challenges facing trades & construction businesses.
Warranty information is buried in job files and impossible to find when a claim is needed
Manufacturer warranties lapse because nobody tracked the expiry dates for installed products
Defect liability periods on construction projects are managed on spreadsheets that quickly become outdated
Clients call about warranty issues and the business has no quick way to check coverage details
Implementation
How we implement warranty tracking for your trades & construction business.
Warranty Registration at Handover
Automatically create warranty records when jobs are completed and handed over in ServiceM8 or Tradify. Capture installation dates, product serial numbers, manufacturer warranty terms, and workmanship warranty periods.
- ✓ Tools: ServiceM8, Tradify, Airtable
Expiry Monitoring and Alerts
Track warranty expiry dates across all active jobs and send automated alerts to both the business and the client before warranties lapse. Prioritise notifications for high-value items like hot water systems and air conditioning units.
- ✓ Tools: Airtable, Make, Twilio
Claim Lodgement Automation
When a warranty issue is reported, automatically generate a claim with the relevant manufacturer including job details, installation records, and supporting documentation. Track claim status through to resolution.
- ✓ Tools: Make, Airtable, Google Drive
Defect Liability Tracking
Monitor defect liability periods on construction projects, tracking which items have been addressed and which remain outstanding. Generate defect reports for builders and project managers.
- ✓ Tools: Airtable, Google Sheets, Make
Why Choose Clever Ops
What makes our warranty tracking solution different.
Revenue Recovery
Proactive warranty tracking ensures you lodge claims before expiry, recovering costs from manufacturers that would otherwise come out of your margin.
Client Retention
Proactive warranty expiry notifications give clients a reason to contact you for replacement or upgrade work, driving repeat business.
Defect Management
Systematic tracking of defect liability items ensures nothing slips through the cracks during the liability period on construction projects.
Professional Documentation
Complete warranty records for every job provide instant answers when clients call with questions and support any insurance claims.
Trades & Construction Compliance
Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards.
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Frequently Asked Questions
Frequently Asked Questions
Ready to Transform Warranty Tracking for Your Trades & Construction Business?
Join 50+ Australian businesses already using custom solutions built by Harvard-educated experts.