Timesheet Automation

Timesheet Automation for Trades & Construction

Transform your trades & construction timesheet automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Trades & Construction Solutions

Expected Outcomes

Measurable results our trades & construction clients achieve with timesheet automation.

Up to 90% faster

Timesheet Processing

Weekly payroll preparation reduced from hours of chasing paper timesheets to a quick review of pre-validated digital records.

100% automated

Award Compliance

Every timesheet validated against the applicable Modern Award, eliminating underpayment risk and Fair Work compliance issues.

Up to 85% improvement

Job Costing Accuracy

Labour hours accurately allocated to specific jobs and cost codes, providing reliable project profitability data.

The Challenge

Common timesheet automation challenges facing trades & construction businesses.

Tradies filling in paper timesheets from memory at the end of the week with inaccurate hours and job allocations

Office admin spending hours each week chasing missing timesheets and deciphering handwritten entries

Award interpretation done manually for each worker, risking underpayment penalties from Fair Work

Labour costs not allocated to specific jobs, making it impossible to know true project profitability

Implementation

How we implement timesheet automation for your trades & construction business.

Automated Time Capture from the Field

Crews log time automatically through GPS-enabled mobile check-in at job sites, QR code scanning at site entry points, or integration with job management apps. Start and finish times, break periods and travel time are recorded without manual timesheets.

✓ Tools: GPS Tracking App, ServiceM8, Tradify

Allocate Time to Jobs and Cost Codes

Recorded hours are automatically allocated to the correct job, cost code and activity type based on GPS location matching, crew assignment data and project schedules. Split shifts across multiple jobs are handled seamlessly.

✓ Tools: ServiceM8, Tradify, Buildxact

Validate and Approve

Timesheets are validated against award conditions, overtime thresholds, site-specific requirements and project budgets. Supervisors receive pre-validated timesheets for approval with anomalies and exceptions highlighted for review.

✓ Tools: Award Interpreter, Approval Workflow, Deputy

Push to Payroll and Job Costing

Approved timesheets flow directly into payroll processing and job costing systems. Pay runs are calculated with correct award rates, allowances and superannuation. Labour costs appear in real time against project budgets.

✓ Tools: Xero Payroll, KeyPay, ServiceM8

Why Choose Clever Ops

What makes our timesheet automation solution different.

Eliminate Paper Timesheets

Time captured automatically through GPS and mobile check-in, removing the need for paper timesheets and end-of-week guesswork.

Fair Work Compliance

Award rates, overtime, penalties and allowances calculated automatically for every worker on every shift.

Real-Time Labour Cost Tracking

Know exactly how much labour is being spent on each job as the week progresses, not after payroll is run.

Faster, Accurate Pay Runs

Payroll preparation reduced to reviewing and approving pre-calculated timesheets rather than manually processing paper records.

Trades & Construction Compliance

Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards.

Frequently Asked Questions

From kickoff to your first working timesheet automation solution for trades & construction is typically 2 weeks. Full implementation follows within 4-8 weeks. Each phase delivers measurable value before the next begins.

Pricing for timesheet automation depends on your trades & construction workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect timesheet automation to your existing tools including Deputy, Xero, Make and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your timesheet automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build timesheet automation around your existing trades & construction tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.