Timesheet Automation for Trades & Construction
Transform your trades & construction timesheet automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.
Expected Outcomes
Measurable results our trades & construction clients achieve with timesheet automation.
Weekly payroll preparation reduced from hours of chasing paper timesheets to a quick review of pre-validated digital records.
Every timesheet validated against the applicable Modern Award, eliminating underpayment risk and Fair Work compliance issues.
Labour hours accurately allocated to specific jobs and cost codes, providing reliable project profitability data.
The Challenge
Common timesheet automation challenges facing trades & construction businesses.
Tradies filling in paper timesheets from memory at the end of the week with inaccurate hours and job allocations
Office admin spending hours each week chasing missing timesheets and deciphering handwritten entries
Award interpretation done manually for each worker, risking underpayment penalties from Fair Work
Labour costs not allocated to specific jobs, making it impossible to know true project profitability
Implementation
How we implement timesheet automation for your trades & construction business.
Automated Time Capture from the Field
Crews log time automatically through GPS-enabled mobile check-in at job sites, QR code scanning at site entry points, or integration with job management apps. Start and finish times, break periods and travel time are recorded without manual timesheets.
- ✓ Tools: GPS Tracking App, ServiceM8, Tradify
Allocate Time to Jobs and Cost Codes
Recorded hours are automatically allocated to the correct job, cost code and activity type based on GPS location matching, crew assignment data and project schedules. Split shifts across multiple jobs are handled seamlessly.
- ✓ Tools: ServiceM8, Tradify, Buildxact
Validate and Approve
Timesheets are validated against award conditions, overtime thresholds, site-specific requirements and project budgets. Supervisors receive pre-validated timesheets for approval with anomalies and exceptions highlighted for review.
- ✓ Tools: Award Interpreter, Approval Workflow, Deputy
Push to Payroll and Job Costing
Approved timesheets flow directly into payroll processing and job costing systems. Pay runs are calculated with correct award rates, allowances and superannuation. Labour costs appear in real time against project budgets.
- ✓ Tools: Xero Payroll, KeyPay, ServiceM8
Why Choose Clever Ops
What makes our timesheet automation solution different.
Eliminate Paper Timesheets
Time captured automatically through GPS and mobile check-in, removing the need for paper timesheets and end-of-week guesswork.
Fair Work Compliance
Award rates, overtime, penalties and allowances calculated automatically for every worker on every shift.
Real-Time Labour Cost Tracking
Know exactly how much labour is being spent on each job as the week progresses, not after payroll is run.
Faster, Accurate Pay Runs
Payroll preparation reduced to reviewing and approving pre-calculated timesheets rather than manually processing paper records.
Trades & Construction Compliance
Compliant with Safe Work Australia requirements, state WHS legislation, and Building Code of Australia (NCC) documentation standards.
Related Solutions
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Frequently Asked Questions
Frequently Asked Questions
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