Project Tracking Automation

Project Tracking Automation for Financial Services

Transform your financial services project tracking automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Financial Services Solutions

Expected Outcomes

Measurable results our financial services clients achieve with project tracking automation.

Continuous monitoring

AFSL Compliance

All AFSL obligations tracked and monitored continuously rather than addressed in periodic compliance reviews.

Up to 100% on schedule

File Audit Coverage

File audit programmes tracked and prompted automatically, ensuring complete coverage within the required cycle.

Up to 75% faster

Compliance Reporting

ASIC lodgements, breach registers and compliance reports compiled automatically from validated system data.

The Challenge

Common project tracking automation challenges facing financial services businesses.

AFSL compliance obligations tracked through spreadsheets with risk of missed deadlines and incomplete evidence

File audit programmes falling behind because audit completion is not tracked systematically

FDS issuance managed manually with risk of missed disclosure obligations and regulatory breach

CPD completion tracked individually by advisers without centralised monitoring for compliance purposes

Implementation

How we implement project tracking automation for your financial services business.

Centralise Advice and Compliance Data

Aggregate data from financial planning platforms, compliance registers, file audit trackers, CPD records and business project plans into a unified dashboard. Advice delivery, compliance obligations and strategic initiatives are tracked in one place.

✓ Tools: XPLAN, Midwinter, Power BI

Track Compliance and Business Milestones

ASIC lodgement deadlines, AFSL renewal requirements, file audit schedules, FDS issuance dates, CPD completion deadlines and strategic business projects are tracked with clear timelines and automated preparation triggers.

✓ Tools: Compliance Tracker, XPLAN, Calendar Integration

Generate Compliance and Business Reports

AFSL compliance reports, file audit summaries, FDS issuance status, CPD completion tracking and adviser performance dashboards are generated automatically from tracked system data.

✓ Tools: Report Generator, Power BI, XPLAN

Alert on Compliance Risks and Deadlines

Approaching ASIC deadlines, overdue file audits, FDS issuance gaps, CPD shortfalls and stalled compliance remediation actions trigger automated alerts and escalation to compliance and senior management.

✓ Tools: Alert Engine, Email Automation, Compliance Dashboard

Why Choose Clever Ops

What makes our project tracking automation solution different.

Continuous AFSL Compliance

Every regulatory obligation, lodgement deadline and compliance requirement tracked continuously with proactive alerts.

Systematic File Audit Programme

File audits scheduled, tracked and reported systematically, ensuring complete coverage and timely remediation of findings.

FDS Compliance Assurance

Fee disclosure statement issuance tracked for every client, with automated alerts for approaching and overdue FDS dates.

CPD Compliance Oversight

Adviser CPD completion tracked centrally against FASEA requirements, with alerts for shortfalls before compliance deadlines.

Financial Services Compliance

Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.

Frequently Asked Questions

We follow a phased approach: discovery in week one, a working project tracking automation prototype by 2 weeks, and full implementation within 4-8 weeks. Your team tests each phase before we move forward.

Pricing for project tracking automation depends on your financial services workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect project tracking automation to your existing tools including Asana, Make, Google Looker Studio and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your project tracking automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build project tracking automation around your existing financial services tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.