Expense Management for Financial Services
Transform your financial services expense management with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.
Expected Outcomes
Measurable results our financial services clients achieve with expense management.
Adviser and practice expenses are processed within days rather than accumulating for month-end batch processing.
Expenses with FBT implications are flagged automatically at point of capture rather than discovered during year-end review.
The principal has continuous visibility of practice operating costs by adviser, department, and category.
The Challenge
Common expense management challenges facing financial services businesses.
Adviser expenses for client meetings, travel, and PD submitted weeks after incurrence with missing receipts
AFSL compliance costs not tracked separately, making it difficult to assess the true cost of maintaining the licence
FBT implications of client entertainment and staff benefits not assessed until end of financial year
Software subscription expenses scattered across credit cards with no centralised view of technology spending
Implementation
How we implement expense management for your financial services business.
Capture Advice and Operational Expenses
Advisers and support staff capture client meeting expenses, software subscriptions, professional development costs, and operational receipts through mobile interfaces linked to practice systems.
- ✓ Tools: Make, Google Vision, XPLAN, Midwinter
Route Approvals by Type and Authority
CPD and subscription expenses within budget are auto-approved. Client entertainment and travel route to the practice manager. Capital and compliance-related expenses require principal approval.
- ✓ Tools: Make, Slack, Airtable
Categorise for Tax, Compliance, and Reporting
Each expense is categorised for GST, FBT assessment, AFSL compliance purposes, and practice cost centre allocation. Client-related expenses are documented for best interest duty compliance.
- ✓ Tools: Make, Xero, Airtable
Generate Practice and Compliance Reports
Monthly practice expense reports, adviser cost summaries, AFSL compliance cost tracking, and BAS preparation data are generated automatically.
- ✓ Tools: Make, Google Sheets, Xero
Why Choose Clever Ops
What makes our expense management solution different.
Adviser Expense Tracking
Client meeting costs, travel, professional development, and subscription expenses for each adviser are tracked against budgets with automated approval workflows.
AFSL Cost Management
Compliance, audit, PI insurance, and regulatory expenses are tracked separately, providing clear visibility of the true cost of maintaining your AFSL.
FBT Proactive Management
Expenses with FBT implications are identified and categorised at the point of capture, enabling proactive management rather than year-end surprises.
Technology Spend Consolidation
Software subscriptions, platform fees, and technology expenses are consolidated and tracked, identifying redundancies and optimisation opportunities.
Financial Services Compliance
Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.
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Frequently Asked Questions
Frequently Asked Questions
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