Data Entry Automation for Financial Services
Transform your financial services data entry automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.
Expected Outcomes
Measurable results our financial services clients achieve with data entry automation.
New client data captured from fact finds and identification documents and entered into all systems in minutes rather than hours.
Regulatory fields validated at point of entry, dramatically reducing incomplete client files and compliance breaches.
Fee disclosure statement data compiled automatically from validated system records rather than manually assembled from multiple sources.
The Challenge
Common data entry automation challenges facing financial services businesses.
Paraplanners manually entering client fact find data into XPLAN while also preparing statements of advice
Risk profiling questionnaire responses requiring manual transcription and scoring in the planning system
FDS preparation requiring manual assembly of fee data from multiple platforms for each client annually
Client identification documents stored as unindexed scans without the extracted data linked to the client record
Implementation
How we implement data entry automation for your financial services business.
Capture Client and Application Data
Automatically extract client details, financial information and application data from fact finds, identification documents, risk profiling questionnaires and signed authorities. Data is captured from scanned, emailed and digitally submitted documents.
- ✓ Tools: OCR Engine, XPLAN API, Midwinter
Validate Against Regulatory Requirements
Each entry is validated against ASIC and AFSL compliance requirements including client identification, risk profiling completeness and fee disclosure obligations. Incomplete records or missing regulatory fields are flagged before processing continues.
- ✓ Tools: Validation Rules Engine, XPLAN, Class Super
Populate Advice and Administration Systems
Validated data flows into the financial planning platform, portfolio administration system and CRM simultaneously. Client profiles, risk assessments, product holdings and fee structures are all linked and consistent.
- ✓ Tools: XPLAN, Midwinter, Salesforce
Generate Compliance and FDS Reports
Automated reporting tracks data completeness across client files, monitors FDS preparation status and compiles ASIC breach reporting data. Compliance officers receive dashboards showing file health across the entire advice business.
- ✓ Tools: Power BI, XPLAN, Excel
Why Choose Clever Ops
What makes our data entry automation solution different.
Faster Client Onboarding
New clients set up in XPLAN or Midwinter rapidly, allowing advisers to move to the advice conversation sooner.
Robust AFSL Compliance
Every client file validated against ASIC requirements at point of entry, reducing the risk of compliance breaches and enforcement action.
Simplified FDS Preparation
Fee disclosure data maintained accurately throughout the year, making annual FDS generation a simple automated process.
Higher Adviser Productivity
Paraplanners and support staff freed from data entry to focus on research, modelling and advice document preparation.
Financial Services Compliance
Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.
Related Solutions
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Frequently Asked Questions
Frequently Asked Questions
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