Data Entry Automation

Data Entry Automation for Financial Services

Transform your financial services data entry automation with custom automation built by Harvard-educated experts. Measurable outcomes in 4-8 weeks, backed by 98% client retention.

2 weeks

First prototype

98%

Client retention

50+

Businesses served

150+

Integrations

Book Free Assessment All Financial Services Solutions

Expected Outcomes

Measurable results our financial services clients achieve with data entry automation.

Up to 70% faster

Client Onboarding Time

New client data captured from fact finds and identification documents and entered into all systems in minutes rather than hours.

Up to 95%

Compliance Data Accuracy

Regulatory fields validated at point of entry, dramatically reducing incomplete client files and compliance breaches.

Up to 80% reduction

FDS Preparation Time

Fee disclosure statement data compiled automatically from validated system records rather than manually assembled from multiple sources.

The Challenge

Common data entry automation challenges facing financial services businesses.

Paraplanners manually entering client fact find data into XPLAN while also preparing statements of advice

Risk profiling questionnaire responses requiring manual transcription and scoring in the planning system

FDS preparation requiring manual assembly of fee data from multiple platforms for each client annually

Client identification documents stored as unindexed scans without the extracted data linked to the client record

Implementation

How we implement data entry automation for your financial services business.

Capture Client and Application Data

Automatically extract client details, financial information and application data from fact finds, identification documents, risk profiling questionnaires and signed authorities. Data is captured from scanned, emailed and digitally submitted documents.

✓ Tools: OCR Engine, XPLAN API, Midwinter

Validate Against Regulatory Requirements

Each entry is validated against ASIC and AFSL compliance requirements including client identification, risk profiling completeness and fee disclosure obligations. Incomplete records or missing regulatory fields are flagged before processing continues.

✓ Tools: Validation Rules Engine, XPLAN, Class Super

Populate Advice and Administration Systems

Validated data flows into the financial planning platform, portfolio administration system and CRM simultaneously. Client profiles, risk assessments, product holdings and fee structures are all linked and consistent.

✓ Tools: XPLAN, Midwinter, Salesforce

Generate Compliance and FDS Reports

Automated reporting tracks data completeness across client files, monitors FDS preparation status and compiles ASIC breach reporting data. Compliance officers receive dashboards showing file health across the entire advice business.

✓ Tools: Power BI, XPLAN, Excel

Why Choose Clever Ops

What makes our data entry automation solution different.

Faster Client Onboarding

New clients set up in XPLAN or Midwinter rapidly, allowing advisers to move to the advice conversation sooner.

Robust AFSL Compliance

Every client file validated against ASIC requirements at point of entry, reducing the risk of compliance breaches and enforcement action.

Simplified FDS Preparation

Fee disclosure data maintained accurately throughout the year, making annual FDS generation a simple automated process.

Higher Adviser Productivity

Paraplanners and support staff freed from data entry to focus on research, modelling and advice document preparation.

Financial Services Compliance

Built with ASIC regulatory requirements, AML/CTF compliance, and AFSL obligations in mind. Includes audit trails meeting APRA prudential standards.

Frequently Asked Questions

From kickoff to your first working data entry automation solution for financial services is typically 2 weeks. Full implementation follows within 4-8 weeks. Each phase delivers measurable value before the next begins.

Pricing for data entry automation depends on your financial services workflow complexity and the number of systems involved. Most solutions fall within our standard tiers. Start with a free assessment for an accurate quote.

We connect data entry automation to your existing tools including Make, Zapier, Google Sheets and 150+ other platforms. No need to switch - we plug into what you already use.

We provide 3 months of hands-on support after launching your data entry automation solution. This includes monitoring, adjustments, and training. After that, we offer ongoing support plans tailored to your needs.

No. We build data entry automation around your existing financial services tools and processes. Our approach enhances what you already have: zero retraining, zero data migration, and immediate ROI.