Code of Conduct

A code of conduct establishes the ethical and behavioural expectations for everyone associated with an organisation. It translates the organisation's values into practical guidance for day-to-day decision-making and conduct.

Typical code of conduct contents:

• Purpose and values: The organisation's mission and core values
• Ethical behaviour: Honesty, integrity, and respect expectations
• Workplace behaviour: Anti-discrimination, anti-harassment, and bullying prevention
• Conflicts of interest: Declaration and management requirements
• Gifts and hospitality: Policies on accepting and giving gifts
• Confidentiality: Protecting sensitive business and personal information
• Use of resources: Appropriate use of company assets and technology
• Financial integrity: Honest record-keeping and expense management
• External communications: Social media, media statements, and public comments
• Compliance with laws: Obligation to follow all applicable laws and regulations
• Reporting misconduct: How to raise concerns and whistleblower protections
• Consequences: What happens if the code is breached

Best practices for codes of conduct:

• Write in clear, accessible language (avoid legal jargon)
• Provide practical examples and scenarios
• Ensure the code covers all stakeholder groups (employees, directors, contractors)
• Require regular acknowledgement (annual attestation)
• Provide multiple channels for reporting concerns
• Ensure leadership models the expected behaviours
• Review and update regularly (at least annually)
• Translate into languages spoken by your workforce

Legal considerations:

• The code can form part of employment contracts
• Breach of the code can support disciplinary action
• The code should align with Fair Work Act requirements
• Listed companies must have a code and disclose it under ASX Corporate Governance Principles