HubSpot + Monday.com

Real-Time HubSpot to Monday.com Sync - Purpose-Built for Your Business

Australian Professional Services businesses rely on both HubSpot and Monday.com. Our custom one-way integration keeps them in sync, saving your team 8+ hours/week and eliminating data entry errors.

8+ hours/week

Saved weekly

Instant

Contact sync

Instant

Task sync

One-way

Sync direction

Book Free Assessment View All Integrations

Why Connect HubSpot to Monday.com?

Online orders in HubSpot and in-store inventory in Monday.com are never in sync, frustrating customers

No single source of truth when contacts live in two disconnected tools, so staff second-guess which system has the correct information

HubSpot uses a REST API while Monday.com uses GraphQL, requiring careful middleware to translate data formats between the two platforms

Reporting across HubSpot and Monday.com requires painful manual exports and spreadsheet merges

New team members take longer to onboard because they must learn manual workarounds to keep HubSpot and Monday.com aligned

HubSpot limitations compound the integration challenge: contact-based pricing means your costs increase as your database grows, even if those contacts are inactive or unengaged

Manually copying data between HubSpot and Monday.com wastes hours every week that could be spent on revenue-generating work

How We Help

Monday.com and HubSpot both offer native integrations with each other. Monday.com has a HubSpot integration in its App Marketplace that supports basic deal-to-item sync. HubSpot also lists Monday.com in its App Marketplace. However, both native integrations have limited customisation for column mapping and bi-directional sync. For custom workflows, use Make (which has excellent Monday.com and HubSpot modules) or Zapier. API rate limits: Monday.com API v2 (GraphQL) allows 5,000 complexity points per minute. Simple queries use ~1-10 points, mutations use ~10-50 points. HubSpot allows 100 requests per 10 seconds. Key gotcha: Monday.com column values are set using a JSON-stringified object, not simple values. For example, setting a status column requires: {"label": "In Progress"}. Date columns require: {"date": "2024-03-15"}. This makes the Monday.com API more complex than typical REST APIs.

Real-Time Visibility Across Teams

When a record updates in HubSpot, every team member working in Monday.com sees the change instantly. No lag, no stale dashboards, no conflicting reports.

Eliminate Manual Data Entry

Stop copying data between HubSpot and Monday.com by hand. Our integration syncs data automatically, saving your team 8+ hours/week.

Custom-Built for Your Workflow

Unlike generic connectors, we build integrations tailored to how your business actually uses HubSpot and Monday.com. Custom field mappings, business rules, and error handling included.

Unlock Monday.com Value

Monday.com stands out because highly visual and customisable boards with 30+ column types let teams model virtually any workflow without developer help. Integrating it with HubSpot means your team gets this benefit with complete, accurate data flowing in automatically.

HubSpot to Monday.com Use Cases

Create Monday.com items from won HubSpot deals

When a deal closes in HubSpot, automatically create a project item in Monday.com for the delivery team. Includes client details, project scope, and deadline so the team can start work immediately.

Sync Monday.com project status back to HubSpot

When a project status changes in Monday.com (e.g. "In Progress", "Completed"), update the corresponding HubSpot deal. Gives the sales team visibility into delivery progress for client conversations.

Sync client contact details between HubSpot and Monday.com

Keep client details consistent between the CRM and project management tool. When a contact is updated in HubSpot, push the changes to Monday.com so project managers always have current contact information.

Data Mapping

How data flows between HubSpot and Monday.com

HubSpot	→	Monday.com	Notes
HubSpot Deal → dealname	→	Monday.com Item → name	Used as the item name in the Monday.com board.
HubSpot Deal → amount	→	Monday.com Item → Numbers column "Project Value"	Monday.com numbers columns accept numeric values.
HubSpot Deal → closedate	→	Monday.com Item → Date column "Start Date"	HubSpot uses Unix timestamp (ms). Monday.com expects YYYY-MM-DD.
HubSpot Contact → email	→	Monday.com Item → Email column	Monday.com has a dedicated email column type.
HubSpot Deal → Custom Property "project_scope"	→	Monday.com Item → Long Text column	Transfer scope details from the deal to the project item.
Monday.com Item → Status column	→	HubSpot Deal → Custom Property "project_status"	Map Monday.com statuses to HubSpot dropdown values.

HubSpot + Monday.com Integration FAQ

Yes, we handle one-time historical data migrations alongside ongoing sync. We map your existing contacts, validate data quality, and run test migrations before the final cutover. Most migrations complete within 4-8 weeks depending on volume.

We use a combination of direct REST API connections and automation platforms like Make, Zapier, or n8n, depending on your requirements and budget. For complex workflows, we build custom middleware. The right approach depends on your volume, sync frequency, and business rules.

Yes. All data is transferred over encrypted connections (TLS/SSL). We follow least-privilege API access, using OAuth 2.0 authentication with scoped permissions, never store credentials in plain text, and log all sync activity for audit purposes. For Australian businesses with compliance requirements, we can implement additional safeguards.

Our integrations include retry logic and error queuing. If Monday.com is temporarily down, changes are queued and replayed once the system recovers. You will receive alerts for any sync failures that need attention. No data is lost during outages.

Absolutely. Custom field mapping is a core part of every integration we build. Whether it is custom properties in HubSpot or user-defined fields in Monday.com, we map them precisely to your requirements. We can also transform data formats, apply business rules, and handle conditional mappings.

By default, we configure HubSpot to Monday.com as a one-way sync, but bi-directional sync is possible if your workflow requires it. We will assess the best approach during the discovery session.

The most common data objects synced between HubSpot and Monday.com include contacts, companies, deals. We map each data type to its counterpart in the target system, including custom fields, metadata, and relationship data. The exact scope is tailored to your workflow during the discovery session.