Harvard-Educated Monday.com Experts | FT Fast 500

Work OS Integration Monday.com

Connect Monday.com with your business systems for automated workflows across projects, CRM, and operations. Turn your Work OS into a connected hub.

Work OS

Platform

Visual

Workflows

Custom

Automations

Team

Collaboration

Automate Your Monday.com Integration View Integration Options

Why Integrate Monday.com with Your Business Systems?

Cross-System Automation

Trigger Monday automations from external systems and vice versa.

Deal to Project

Automatically create projects when deals close in your CRM.

Status Sync

Keep project status synchronized with client portals and reports.

Popular Monday.com Integration Solutions

Connect Monday.com with your entire business ecosystem

Monday + CRM

Connect sales pipeline with project delivery

Deal to project
Resource planning
Client visibility

Monday + Slack

Automate team notifications and updates

Status alerts
Task assignments
Due date reminders

Monday + Time Tracking

Connect time entries with project tasks

Time capture
Budget tracking
Billing automation

Systems We Connect with Monday.com

HubSpot

Salesforce

Slack

Gmail

Zoom

Xero

Jira

Plus 100+ more systems - if you use it, we can integrate it with Monday.com

How Monday.com Integration Works

Connect Your Systems

We securely connect Monday.com with your other business applications using official APIs and best practices.

Map Your Data

Configure how data flows between systems - which fields map where, what triggers sync, and business rules.

Automate Forever

Once configured, data flows automatically 24/7. Monitor with dashboards and alerts for complete peace of mind.

Data Flow Architecture

Here's how data flows between Monday.com and your connected systems:

┌─────────────────┐     ┌──────────────────┐     ┌─────────────────┐
│  Source System  │     │   Integration    │     │   Monday.com    │
│   (CRM/Form)    │────▶│     Engine       │────▶│    Work OS      │
└─────────────────┘     └──────────────────┘     └─────────────────┘
        │                        │                        │
        │                        ▼                        │
        │               ┌──────────────────┐              │
        │               │   Board Mapping  │              │
        │               │  • Column IDs    │              │
        │               │  • Status values │              │
        │               │  • Group routing │              │
        │               └──────────────────┘              │
        │                        │                        │
        ▼                        ▼                        ▼
   ┌─────────┐            ┌─────────────┐          ┌──────────┐
   │  Deal   │            │   Create    │          │ Webhook  │
   │   Won   │            │   Item      │          │  Events  │
   └─────────┘            └─────────────┘          └──────────┘

Example: CRM Deal Won → Monday.com Project Board
═══════════════════════════════════════════════════════
1. Deal marked as Won in HubSpot/Pipedrive
2. Integration receives webhook notification
3. Creates item in Monday "Projects" board:
   - Name: Company - Project Name
   - Status: "Kickoff"
   - Client column: Company name
   - Value column: Deal value
   - Timeline: Start date calculated
4. Assigns team members based on project type
5. Creates subitems for standard deliverables
6. Notifies team via Monday or Slack

Common Field Mappings

Source Field	Target Field	Notes
deal.name	item.name	Item name (visible in board)
deal.company	columns.text (client)	Text column for client
deal.value	columns.numbers (value)	Number column for deal value
deal.close_date	columns.date (start)	Date column
deal.owner	columns.people (owner)	People column (needs user ID)
project.status	columns.status	Status column (label index)
project.priority	columns.status (priority)	Priority status column
external.id	columns.text (ref)	Cross-reference ID field

Example API Response

Sample data structure when syncing from Monday.com:

// Monday.com Create Item (POST /v2 GraphQL)
// mutation { create_item (...) }
{
  "query": "mutation ($boardId: ID!, $itemName: String!, $columnValues: JSON!) { create_item(board_id: $boardId, item_name: $itemName, column_values: $columnValues) { id } }",
  "variables": {
    "boardId": "1234567890",
    "itemName": "Acme Corp - Website Redesign",
    "columnValues": {
      "status": {"label": "Kickoff"},
      "numbers": 25000,
      "date": {"date": "2024-11-18"},
      "text": "Acme Corporation Pty Ltd",
      "people": {"personsAndTeams": [{"id": 12345678, "kind": "person"}]}
    }
  }
}

// Monday.com Webhook Payload
{
  "event": {
    "type": "change_column_value",
    "boardId": 1234567890,
    "pulseId": 9876543210,
    "pulseName": "Acme Corp - Website Redesign",
    "columnId": "status",
    "value": {"label": {"text": "Complete"}}
  }
}

AI & Custom Integration Examples

Beyond system-to-system connections, we build custom AI solutions and interfaces powered by Monday.com data.

AI Project Setup

Describe a new project and AI creates the Monday structure: board items, subitems, dependencies, and assignments based on project type. "New e-commerce website for fashion retailer, 8-week timeline" generates complete project plan with milestones.

Natural Language Queries

Ask questions about your work: "What projects are due this week?" "Who has capacity for a new project?" "Show me overdue tasks across all boards." AI queries Monday and returns natural language summaries.

Smart Resource Allocation

AI analyzes team capacity across Monday boards and suggests optimal task assignment. Considers skills, current workload, and project deadlines. Prevents overallocation and identifies bottlenecks.

Automated Status Updates

AI monitors project progress and generates status reports. Weekly summaries sent to Slack or email with completion percentage, blockers, and upcoming milestones. Saves time on manual reporting.

Predictive Timeline Alerts

AI analyzes task completion patterns and predicts when projects may miss deadlines. Early warning alerts enable proactive intervention. "Project X is 3 days behind typical pace - consider adding resources."

Cross-Board Analytics

AI aggregates data across Monday boards for business insights. Project profitability by type, team utilization trends, and delivery performance. Natural language dashboards for leadership.