Acuity Scheduling + Doodle

Real-Time Acuity Scheduling to Doodle Sync - Purpose-Built for Your Business

From appointments to polls, our custom Acuity Scheduling to Doodle integration maps your data precisely. Harvard-educated experts handle the build so your team stays focused on growth.

8+ hours/week

Saved weekly

Acuity Scheduling fields

2 weeks

Setup time

One-way

Sync direction

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Why Connect Acuity Scheduling to Doodle?

Reporting across Acuity Scheduling and Doodle requires painful manual exports and spreadsheet merges

Client engagement details in Acuity Scheduling and time-tracking data in Doodle do not align, making billing inaccurate

No single source of truth when appointments live in two disconnected tools, so staff second-guess which system has the correct information

New team members take longer to onboard because they must learn manual workarounds to keep Acuity Scheduling and Doodle aligned

Doodle adds complexity: calendar integration is less smooth than Calendly, with some users reporting sync delays and availability conflicts

Bookings made in Acuity Scheduling are not visible in Doodle, creating scheduling conflicts and double-bookings

How We Help

Every week without this integration costs your Healthcare & Allied Health and Professional Services business 8+ hours/week in manual data handling between Acuity Scheduling and Doodle. Our Harvard-educated consultants build a sync that eliminates that waste permanently. On the technical side, Acuity Scheduling uses a REST API with API key authentication, and Doodle authenticates via API key, which our team handles as part of the build.

Real-Time Visibility Across Teams

When a record updates in Acuity Scheduling, every team member working in Doodle sees the change instantly. No lag, no stale dashboards, no conflicting reports.

Built-In Error Handling and Alerts

Our integrations include automatic retries, error queuing, and real-time notifications. If something fails between Acuity Scheduling and Doodle, your team knows immediately and the system self-recovers where possible.

Eliminate Manual Data Entry

Stop copying appointments between Acuity Scheduling and Doodle by hand. Our integration syncs data automatically, saving your team 8+ hours/week.

Scalable Without Extra Headcount

As your data volume grows, the integration scales with you. No need to hire additional admin staff to keep Acuity Scheduling and Doodle in sync, even as your business doubles.

Acuity Scheduling to Doodle Use Cases

Sync appointments from Acuity Scheduling to Doodle

When a appointment is booked, rescheduled, or cancelled in Acuity Scheduling, the corresponding record in Doodle updates instantly. Prevents double-bookings and keeps all teams informed of schedule changes.

Automated error handling and retry for Acuity Scheduling/Doodle sync

When a sync between Acuity Scheduling and Doodle fails due to a rate limit, network issue, or validation error, the integration retries automatically with exponential backoff. Your team is alerted only when intervention is genuinely needed.

Data Mapping

How data flows between Acuity Scheduling and Doodle

Acuity Scheduling	→	Doodle	Notes
Acuity Scheduling Appointments	→	Doodle Bookings	Booking and scheduling data synchronised to prevent double-bookings and ensure calendar accuracy.
Acuity Scheduling Timestamps	→	Doodle Audit Log	Created and modified timestamps preserved for sync conflict resolution and compliance
Acuity Scheduling Record IDs	→	Doodle External References	Cross-reference identifiers stored on both records for bidirectional lookups and deduplication
Acuity Scheduling Owner/Assignee	→	Doodle Owner/Assignee	Record ownership mapped between platforms using email address as the matching key
Acuity Scheduling Forms	→	Doodle Custom Fields	Forms data from Acuity Scheduling stored in Doodle custom fields for reference
Acuity Scheduling Clients	→	Doodle Custom Fields	Clients data from Acuity Scheduling stored in Doodle custom fields for reference
Acuity Scheduling Availability	→	Doodle Custom Fields	Availability data from Acuity Scheduling stored in Doodle custom fields for reference
Acuity Scheduling Calendars	→	Doodle Calendars	Calendars records synchronised when created or updated in either platform

Acuity Scheduling + Doodle Integration FAQ

We use a combination of direct REST API connections and automation platforms like Make, Zapier, or n8n, depending on your requirements and budget. For complex workflows, we build custom middleware. The right approach depends on your volume, sync frequency, and business rules.

The most common data objects synced between Acuity Scheduling and Doodle include appointments. We map each data type to its counterpart in the target system, including custom fields, metadata, and relationship data. The exact scope is tailored to your workflow during the discovery session.

Integration pricing depends on complexity, including the number of data objects synced (appointments), sync direction, custom business rules, and volume. Most Acuity Scheduling to Doodle integrations fall within our standard integration tier. Book a free assessment to get a specific quote for your requirements.

Yes. We have built integrations for Healthcare & Allied Health businesses that rely on both Acuity Scheduling and Doodle. The integration is customised to your industry-specific workflows, data structures, and compliance requirements. Book Free Assessment to discuss your specific needs.

Yes. We routinely build conditional logic, field transformations, data enrichment, and approval workflows into integrations. For example, only sync appointments that meet certain criteria, or transform data formats before writing to Doodle. Your business rules drive the integration design.

Absolutely. We design integrations with growth in mind, whether you are syncing 100 records or 100,000. Our architecture handles rate limiting, pagination, and queuing to ensure reliable performance at any scale.

By default, we configure Acuity Scheduling to Doodle as a one-way sync, but bi-directional sync is possible if your workflow requires it. We will assess the best approach during the discovery session.