Project Status Report for Professional Services

# Project Status Report - Professional Services

## Purpose
Use in weekly project meetings or stakeholder updates to give a quick, visual overview of project health.

## When to Use
A structured project status report with RAG (Red-Amber-Green) indicators for scope, timeline, budget, and quality across all active projects.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your professional services business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Asana or ClickUp)

---

## Project Status Report

**Reporting Period:** [Start Date] - [End Date]
**Prepared by:** [Project Manager Name]
**Date:** [Date]
**Next Review:** [Date]

---

### Portfolio Overview

**Active Projects:** [X]
**Projects On Track:** [X]
**Projects At Risk:** [X]
**Projects Behind Schedule:** [X]

### RAG Status Dashboard

| Project | Scope | Timeline | Budget | Quality | Overall |
|---------|-------|----------|--------|---------|---------|
| [Project 1] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] |
| [Project 2] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] |
| [Project 3] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] |
| [Project 4] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] |
| [Project 5] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] | [Green / Amber / Red] |

**RAG Key:** Green = On track, no issues. Amber = Minor risk, requires monitoring. Red = Significant risk, requires intervention.

### Detailed Project Updates

---

**Project: [Project 1 Name]**
**Client:** [Client Name]
**PM:** [Project Manager]
**Overall Status:** [Green / Amber / Red]

| Dimension | Status | Commentary |
|-----------|--------|------------|
| Scope | [G/A/R] | [Brief comment on scope status] |
| Timeline | [G/A/R] | [Brief comment, e.g. On track for [Date] delivery] |
| Budget | [G/A/R] | [Brief comment, e.g. [X]% of budget consumed, [X]% complete] |
| Quality | [G/A/R] | [Brief comment on quality/testing status] |

**Progress this period:** [2-3 sentences on what was achieved]
**Plan for next period:** [2-3 sentences on what is coming up]
**Issues/Risks:** [Any issues or risks, or "None this period"]

---

**Project: [Project 2 Name]**
**Client:** [Client Name]
**PM:** [Project Manager]
**Overall Status:** [Green / Amber / Red]

| Dimension | Status | Commentary |
|-----------|--------|------------|
| Scope | [G/A/R] | [Brief comment] |
| Timeline | [G/A/R] | [Brief comment] |
| Budget | [G/A/R] | [Brief comment] |
| Quality | [G/A/R] | [Brief comment] |

**Progress this period:** [2-3 sentences]
**Plan for next period:** [2-3 sentences]
**Issues/Risks:** [Any issues or "None this period"]

---

### Resource Allocation

| Team Member | [Project 1] | [Project 2] | [Project 3] | Total Allocation |
|-------------|------------|------------|------------|-----------------|
| [Name] | [X]% | [X]% | [X]% | [X]% |
| [Name] | [X]% | [X]% | [X]% | [X]% |
| [Name] | [X]% | [X]% | [X]% | [X]% |

### Escalations

| Item | Project | Severity | Description | Action Required |
|------|---------|----------|-------------|-----------------|
| [Escalation 1] | [Project] | [High / Critical] | [Description] | [What is needed from leadership] |

### Upcoming Milestones (Next 2 Weeks)

| Milestone | Project | Due Date | Owner | Status |
|-----------|---------|----------|-------|--------|
| [Milestone 1] | [Project] | [Date] | [Name] | [On Track / At Risk] |
| [Milestone 2] | [Project] | [Date] | [Name] | [On Track / At Risk] |
| [Milestone 3] | [Project] | [Date] | [Name] | [On Track / At Risk] |

### Lessons Learned This Period

- [Lesson 1, e.g. Earlier client feedback on designs reduced revision cycles by 50%]
- [Lesson 2, if applicable]

---

**Complexity:** intermediate | **Setup time:** 20 minutes | **Tools:** Asana, ClickUp, Notion

Note: This template has been tailored for professional services businesses in Australia. Adjust terminology and compliance references to match your specific context.