Monthly Town Hall Agenda for Trades & Construction

# Monthly Town Hall Agenda - Trades & Construction

## Purpose
Use for monthly all-hands meetings to maintain transparency, celebrate wins, and give staff a forum to ask questions directly.

## When to Use
A town hall meeting agenda with CEO update, department highlights, Q&A session, recognition segment, and upcoming priorities for the whole company.

## Instructions
1. Review the template below and familiarise yourself with the structure
2. Replace all [bracketed placeholders] with your trades & construction business details
3. Customise the tone and formatting to match your brand
4. Save in your preferred tool (Notion or Zoom)

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# Monthly Town Hall Agenda

**Date:** [Day, Date]
**Time:** [Start Time] - [End Time] AEST
**Location:** [Room / Video Link]
**Hosted by:** [CEO/MD Name]
**Duration:** 60 minutes

---

## Pre-Meeting

- Submit questions anonymously here: [Form Link] (open until [Time] on [Date])
- Grab a coffee and settle in by [Start Time]

---

## Agenda

### 1. Welcome and Housekeeping (5 minutes)
**Presenter:** [CEO/MD Name]

- Welcome, especially to new team members
- Quick reminder of town hall purpose: transparency, connection, and celebration
- Housekeeping: [e.g. "We will take questions at the end. Submit via the Q&A link in chat or raise your hand."]

---

### 2. Business Update (10 minutes)
**Presenter:** [CEO/MD Name]

**Key topics to cover:**
- Month-in-review: How did we perform against targets?
  - Revenue: $[Amount] vs. $[Target] target
  - New clients: [Number]
  - [Key operational metric]: [Result]
- Market update: [Any relevant external factors, trends, or competitor activity]
- Strategic progress: [Brief update on major initiatives]

---

### 3. Department Highlights (15 minutes)
**Presenters:** Department heads (2-3 minutes each)

**[Department 1, e.g. "Sales"]** - [Presenter Name]
- [Key highlight or achievement]
- [What the team is focused on this month]

**[Department 2, e.g. "Operations"]** - [Presenter Name]
- [Key highlight or achievement]
- [What the team is focused on this month]

**[Department 3, e.g. "Product/Technology"]** - [Presenter Name]
- [Key highlight or achievement]
- [What the team is focused on this month]

**[Department 4, e.g. "People & Culture"]** - [Presenter Name]
- [Key highlight or achievement]
- [What the team is focused on this month]

---

### 4. Recognition and Celebrations (10 minutes)
**Presenter:** [CEO/MD Name or People Manager]

**Shout-outs:**
- [Name] - [Specific recognition for what they achieved]
- [Name] - [Specific recognition]
- [Name] - [Specific recognition]

**Milestones:**
- Work anniversaries: [Names and years]
- Birthdays this month: [Names]
- Personal milestones: [e.g. "Congratulations to [Name] on [milestone]"]

**Team win of the month:**
[Describe a collective achievement that exemplifies the company values]

---

### 5. Looking Ahead (5 minutes)
**Presenter:** [CEO/MD Name]

**Priorities for the coming month:**
1. [Priority 1 with brief context]
2. [Priority 2 with brief context]
3. [Priority 3 with brief context]

**Key dates:**
- [Date]: [Event, e.g. "Client appreciation event"]
- [Date]: [Event, e.g. "System maintenance window"]
- [Date]: [Event, e.g. "Team offsite"]

---

### 6. Q&A Session (15 minutes)
**Facilitated by:** [CEO/MD Name]

[Address pre-submitted questions first, then open the floor for live questions. Be honest. If you do not have an answer, commit to following up.]

**Pre-submitted questions:**
1. [Question] - [Answer or "We will follow up on this by [Date]"]
2. [Question] - [Answer]

**Live questions:**
[Captured during the session]

---

### 7. Close (2 minutes)

- Thank everyone for attending
- Reminder: Next town hall is [Date]
- "If you have feedback on how we can make these sessions more useful, send it through to [Email/Channel]"

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## Post-Meeting

- Town hall recording shared to [Channel/Location] within 24 hours
- Summary of key points and action items posted to [Channel]
- Unanswered questions followed up within [Timeframe]

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**Complexity:** intermediate | **Setup time:** 15 minutes | **Tools:** Notion, Zoom, Slack

Note: This template has been tailored for trades & construction businesses in Australia. Adjust terminology and compliance references to match your specific context.