Timely + Xero

Timely to Xero Integration for mid-market Australian businesses

Save 8+ hours/week by automating the data flow between Timely and Xero. Our Harvard-educated consultants design integrations that pay for themselves within weeks.

8+ hours/week

Saved weekly

3 months

Post-launch support

12+

Years experience

One-way

Sync direction

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Why Connect Timely to Xero?

Timely limitations compound the integration challenge: integration ecosystem is limited compared to Cliniko, with fewer connections to broader business tools and marketing platforms

Manually copying data between Timely and Xero wastes hours every week that could be spent on revenue-generating work

Patient appointment data in Timely and billing records in Xero require double entry, risking compliance issues

New team members take longer to onboard because they must learn manual workarounds to keep Timely and Xero aligned

Clients in Timely and contacts in Xero drift out of sync, leading to outdated details on invoices, emails, and reports

Reporting across Timely and Xero requires painful manual exports and spreadsheet merges

Online orders in Timely and in-store inventory in Xero are never in sync, frustrating customers

How We Help

For Healthcare & Allied Health and Retail & E-commerce businesses across Australia, the disconnect between Timely and Xero is a daily frustration. Our custom integration bridges your industry tools and accounting & finance systems, ensuring contacts and invoices flow seamlessly without manual intervention. On the technical side, Timely uses a REST API with API key authentication, and Xero authenticates via OAuth, which our team handles as part of the build.

Faster Invoicing, Fewer Errors

Invoices flow between Timely and Xero automatically with correct line items, GST rates, and payment terms. Month-end closes become predictable, and reconciliation discrepancies disappear.

Unlock Xero Value

Xero stands out because australian-first design means GST, BAS, and Single Touch Payroll are built in rather than bolted on as afterthoughts. Integrating it with Timely means your team gets this benefit with complete, accurate data flowing in automatically.

Custom-Built for Your Workflow

Unlike generic connectors, we build integrations tailored to how your business actually uses Timely and Xero. Custom field mappings, business rules, and error handling included.

Eliminate Manual Data Entry

Stop copying contacts between Timely and Xero by hand. Our integration syncs data automatically, saving your team 8+ hours/week.

Timely to Xero Use Cases

Auto-generate Xero invoices from Timely

When appointments are completed in Timely, an invoice is automatically created in Xero with the correct contact, line items, GST rates, and payment terms. Eliminates the delay between finishing work and sending the invoice.

Automated error handling and retry for Timely/Xero sync

When a sync between Timely and Xero fails due to a rate limit, network issue, or validation error, the integration retries automatically with exponential backoff. Your team is alerted only when intervention is genuinely needed.

Sync Timely clients to Xero contacts

When a client is created or updated in Timely, the corresponding contact record in Xero is automatically created or updated. Contact details, company associations, and custom fields are all mapped.

Scheduled reconciliation between Timely and Xero

A daily or weekly reconciliation job compares records across both platforms, flags discrepancies, and generates a mismatch report. Catches sync gaps before they become accounting headaches.

Data Mapping

How data flows between Timely and Xero

Timely	→	Xero	Notes
Timely Clients -> firstName	→	Xero Contacts -> Name	Contact identity fields synchronised to maintain consistency
Timely Clients -> lastName	→	Xero Contacts -> FirstName	Contact identity fields synchronised to maintain consistency
Timely Clients -> email	→	Xero Contacts -> EmailAddress	Primary matching key for identifying existing records across both platforms
Timely Payments -> id	→	Xero Invoices -> InvoiceID	Unique identifier stored as cross-reference for record linking
Timely Payments -> type	→	Xero Invoices -> Type	Transaction data validated against both platforms before write
Timely Payments -> amount	→	Xero Invoices -> Total	Financial values validated for decimal precision and currency alignment
Timely Owner/Assignee	→	Xero Owner/Assignee	Record ownership mapped between platforms using email address as the matching key
Timely Timestamps	→	Xero Audit Log	Created and modified timestamps preserved for sync conflict resolution and compliance
Timely Record IDs	→	Xero External References	Cross-reference identifiers stored on both records for bidirectional lookups and deduplication

Timely + Xero Integration FAQ

Yes. we poll Timely's REST API at configurable intervals for near-real-time detection, and Xero also provides webhook support for bidirectional triggers. Changes in Timely are reflected in Xero within seconds. For high-volume scenarios, we implement queuing to handle peak loads without data loss.

Absolutely. Custom field mapping is a core part of every integration we build. Whether it is custom properties in Timely or user-defined fields in Xero, we map them precisely to your requirements. We can also transform data formats, apply business rules, and handle conditional mappings.

Yes. We have built integrations for Healthcare & Allied Health businesses that rely on both Timely and Xero. The integration is customised to your industry-specific workflows, data structures, and compliance requirements. Book Free Assessment to discuss your specific needs.

We map industry tools data like appointments and clients from Timely to the corresponding accounting & finance structures in Xero. Our team handles data transformation, validation, and conflict resolution between the two system types.

Absolutely. We design integrations with growth in mind, whether you are syncing 100 records or 100,000. Our architecture handles rate limiting, pagination, and queuing to ensure reliable performance at any scale.

Yes, every integration includes 3 months of post-launch support. We monitor sync health, troubleshoot issues, and make adjustments as your workflow evolves. Ongoing maintenance plans are available for businesses that want continuous optimisation.

Yes. All data is transferred over encrypted connections (TLS/SSL). We follow least-privilege API access, never store credentials in plain text, and log all sync activity for audit purposes. For Australian businesses with compliance requirements, we can implement additional safeguards.