How long does it take to automate time tracking?

We follow a phased approach for time tracking automation: discovery in week one, a working prototype by 2 weeks, and full implementation within 4-8 weeks. Each phase is tested with your team before moving forward.

What tools do you integrate with for time tracking?

We integrate with Deputy, Zapier, Xero and 150+ other platforms. During the free assessment we map every tool in your workflow and design the integration strategy before writing a single line of code.

How much does time tracking automation cost?

We quote after a free assessment where we map your workflow end to end. This ensures the price reflects exactly what you need — no unnecessary features inflating the cost, and no surprises after kickoff.

Will I need to change my existing tools or processes?

No. We build automation around your existing tools and processes. Our approach is to enhance what you already have, not force you onto new platforms. We connect your current systems together so data flows automatically without your team changing how they work.

What happens if something goes wrong with the automation?

Every workflow includes built-in safeguards: automatic retries for temporary failures, clear error notifications, and fallback paths for edge cases. Our 98% client retention rate reflects the reliability our clients experience long after launch.

Can you automate just part of our time tracking process?

Definitely. A phased rollout lets us tackle the biggest pain points in your time tracking process first. Each phase is standalone and delivers measurable value, so you are never waiting months to see results.

Time Tracking

Automate Your Time Tracking

Eliminate manual time tracking with a custom automation workflow. Built by Harvard-educated experts, our solutions save mid-market Australian businesses 6+ hours/week on average.

6+ hours/week

Time saved

$1,200+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

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The Problem

Manual time tracking creates these challenges for businesses.

No visibility into time tracking status means decisions are made on outdated information

Staff turnover creates risk because time tracking knowledge lives in people's heads, not systems

Inconsistent time tracking outputs undermine client trust and team confidence

Your time tracking process cannot scale — doubling volume means doubling the manual effort

Automated Workflow

Here is how we automate your time tracking end to end.

Time Entry

Log time against projects and tasks with minimal friction using timers or manual entry.

✓ Tool: Deputy
✓ Action: Log time

Validation

Validate entries against project budgets and flag potential issues.

✓ Tool: Zapier
✓ Action: Validate entries

Approval

Route time entries to project managers for review and approval.

✓ Tool: Slack
✓ Action: Approve time

Billing Integration

Generate billable time summaries for client invoicing.

✓ Tool: Xero
✓ Action: Generate billing

Productivity Insights

Analyse time data to identify productivity patterns and improvement opportunities.

✓ Tool: Google Sheets
✓ Action: Analyse productivity

Tools Involved

We connect these tools into a seamless automated workflow.

Deputy

Zapier

Xero

Google Sheets

Slack

Benefits

What you gain when you automate time tracking.

Reduce Errors and Rework in Time Tracking

Automated time tracking eliminates typos, missed steps, and human error. Every task follows the same validated process, every time.

Complete Time Tracking Visibility

Know exactly where every time tracking task stands at any moment. Real-time dashboards and automated alerts keep everyone informed without chasing.

Consistent Time Tracking Every Time

Remove variability from your time tracking process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Free Your Team from Repetitive Time Tracking

Nobody joined your team to do manual time tracking. Automation handles the repetitive work so your people can focus on strategy, creativity, and client relationships.

Time Tracking Automation FAQ

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Ready to Automate Time Tracking?

Join 50+ businesses already saving time with Clever Ops automation.

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