Procurement

Automate Your Procurement

Eliminate manual procurement with a custom automation workflow. Built by Harvard-educated experts, our solutions save mid-market Australian businesses 12+ hours/week on average.

12+ hours/week

Time saved

$2,500+/month

Cost reduction

98%

Client retention

2 weeks

First prototype

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The Problem

Manual procurement creates these challenges for businesses.

Delays in procurement create bottlenecks that ripple across other business functions

Compliance and audit requirements around procurement add yet another layer of manual work

Tracking procurement progress requires chasing people through email, chat, and spreadsheets

Manual procurement wastes hours every week that your team could spend on higher-value work

Automated Workflow

Here is how we automate your procurement end to end.

Requisition

Submit purchase requisitions with item details, quantity, and preferred supplier.

✓ Tool: Google Sheets
✓ Action: Submit requisition

Supplier Comparison

Compare quotes from approved suppliers based on price, lead time, and quality.

✓ Tool: Google Sheets
✓ Action: Compare suppliers

Approval

Route to the appropriate approver based on spend category and amount.

✓ Tool: Zapier
✓ Action: Get approval

Purchase Order

Generate and send purchase orders to selected suppliers automatically.

✓ Tool: Xero
✓ Action: Create PO

Delivery Tracking

Track order status and flag overdue deliveries for follow-up.

✓ Tool: Zapier
✓ Action: Track delivery

Receipt & Matching

Match received goods to purchase orders and approve for payment.

✓ Tool: Xero
✓ Action: Match receipt

Tools Involved

We connect these tools into a seamless automated workflow.

Google Sheets

Zapier

Xero

Slack

Benefits

What you gain when you automate procurement.

Save 12+ hours/week on Procurement

Eliminate manual steps in your procurement workflow. Your team gets back hours every week to focus on growth and customer service.

Consistent Procurement Every Time

Remove variability from your procurement process. Whether it is your best performer or newest hire, the outcome is identical and audit-ready.

Fast Return on Procurement Investment

With 12+ hours/week of time reclaimed, most businesses see measurable ROI within weeks. Reinvest those hours into revenue-generating activities instead of manual procurement.

Cleaner Data Across Your Procurement Workflow

Automated procurement means data enters your systems once, correctly. Eliminate duplicate entries, formatting inconsistencies, and stale records.

Procurement Automation FAQ

Procurement automation typically reaches prototype stage in 2 weeks, with the complete solution delivered in 4-8 weeks. We account for your specific tools, compliance needs, and team workflows from day one.

Our procurement automations connect to Google Sheets, Zapier, Xero, plus over 150+ other tools and platforms. Rather than replacing what works, we plug into your existing stack so the automation delivers value from day one.

Pricing depends on the complexity of your workflow, the number of systems involved, and any custom business rules. Most automations fall within our standard automation tier. Book a free assessment to get a specific quote based on your requirements.

Not at all. Keeping your existing tools intact is a core principle of our approach. That means zero retraining costs, zero data migration headaches, and immediate ROI because your team keeps working the way they already know.

All our automations include error handling, retry logic, and alerting. If a step fails, the system queues it for retry and notifies your team. We provide 3 months of post-launch support, and our 98% client retention rate speaks to our ongoing reliability.

Absolutely. Many clients start by automating the most time-consuming or error-prone steps of procurement and expand from there. We recommend a phased approach that delivers quick wins while building towards full automation. Our free assessment will help identify where to start for maximum impact.